Productivity integration
Connect Airtable with Wingspan to manage worker records and assignment checks alongside project tasks. Your team reviews work in Airtable. Finance approves contractor bills and sends pay in Wingspan.
Airtable 
Connect the work to the payment
Airtable
Records in a worker roster table
Wingspan
Worker records (payees)
Airtable
Record (Deliverables Table: Approved Status)
Wingspan
Work logs and work items
Airtable
Record (Projects Table)
Wingspan
Engagement templates and assignments
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Selected Airtable roster records start worker setup in Wingspan. An invite asks workers to upload the forms and files their assignment needs, such as tax forms, IDs, and insurance. Your team reviews these checks before work starts. Contractors use Form W-9, and W-2 employees use Form W-4.
Approved contractor tasks fill work logs or create direct payables. Choose one path for each cost. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Task signoff does not send money.
Wingspan shares readiness and pay status in Airtable fields. Project leads see who is ready for each assignment. Your team chooses the status fields to share.
Airtable tracks projects, tasks, and worker rosters. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.
An engagement is a reusable work template. Each assignment links one worker to that template. The worker type sets the right terms and pay path. Creating a worker record and sending an invite are separate steps.
Approved contractor tasks fill work logs. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. W-2 workers receive pay statements through employee payroll runs with tax withholding.
Client invoices stay separate from worker pay. Wingspan sends readiness and pay status to Airtable fields. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Worker records (payees)
In both directions
Selected Airtable roster records sync to Wingspan worker records. Each record is called a payee. Keep each worker's Contractor or W-2 type. Creating a record and sending an invite are separate steps. Onboarding status flows back to Airtable.
Work logs and work items
Airtable to Wingspan
Approved contractor tasks fill work items in Wingspan. A work log groups them for one assignment. Approving it creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. W-2 wages use employee payroll runs.
Engagement templates and assignments
In both directions
Project records in Airtable map to work templates in Wingspan. An engagement is a reusable work template. It holds rates and checks. Each worker assignment is an assignment under that template. One worker can have many assignments. Client projects map to client engagements. This keeps client terms separate from worker assignments.
Payables
In both directions
Approved contractor tasks with known amounts create direct payables. A payable is an amount owed to a contractor. It is the payer view of the invoice. Use one path for each cost. Wingspan shares the payable ID and status with Airtable. Finance approves payment before a contractor payroll run pays it.
Client invoices and payers
Airtable to Wingspan
When you approve client project tasks in Airtable, Wingspan creates a draft client invoice. This client bill links to a client engagement. The client acts as the payer. Client bills are bills you send to clients. They stay separate from bills you owe workers. Client collections and worker pay use separate review steps.
Payment status and references
Wingspan to Airtable
Finance pays approved bills through a payroll run in Wingspan. The app updates status fields in Airtable. When the sending bank finishes processing, Wingspan marks the pay as deposit confirmed. This means the sending bank completed its step. It does not prove the worker’s bank posted funds yet. It also does not prove funds can be spent. Pay runs stay managed inside Wingspan.
Requirements and eligibility
Wingspan to Airtable
Wingspan checks verify tax forms and insurance. The app updates readiness fields in Airtable for each worker assignment. Completing a check applies to one assignment. It does not grant clearance across all jobs. Contractors complete W-9 forms. W-2 employees complete W-4 forms. Managers see who is ready for work before assigning tasks.
01
A project lead marks a task as Approved in Airtable.
A project lead approves contractor work in Airtable. Task details fill a Wingspan work log. A known amount creates a direct payable. Choose one path for each cost. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Pay status flows back to Airtable.
02
A team member adds a new worker to an Airtable roster table.
A team member adds a worker to an Airtable roster table. Wingspan creates a worker record. The app calls each worker record a payee. You choose the worker type, such as contractor or W-2 employee. Wingspan sends a sign-up invite to collect tax forms and details. Contractors submit W-9 forms. Employees submit W-4 forms. Wingspan checks required items on the worker assignment. The app then updates the readiness field in Airtable. Your team confirms that required checks are complete before work begins.
03
A team lead marks all project records as Complete and Approved in Airtable.
A team signs off on finished project records in Airtable. Wingspan creates a draft client invoice under a client engagement. The app groups approved work into bills you owe workers. Client bills and worker pay stay separate. Finance reviews and sends the client bill. In a separate step, finance approves bills you owe workers. Approved contractor bills join a contractor payroll run. W-2 wages route through staff payroll runs. Both paths follow clear review rules.
Airtable bases differ across teams. You set up tables and fields for worker records, jobs, and rates. Linked records connect projects to workers. This structure aligns your base with Wingspan work templates. It also matches agreed rates on each rate card. Setting up clear fields keeps project data tidy.
Choose the Airtable fields your project team needs for worker readiness and pay updates. Wingspan manages payment and tax records while Airtable tracks project tasks. Set access for the people using each base so your team has the right information for project work.
Choose when Airtable changes sync to Wingspan. Group approved tasks by worker assignment. Set how often roster and status fields update. Your team reviews changed records before payment. Clear timing keeps project and finance views aligned.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Productivity
Connect Google Workspace with Wingspan to link worker records and project files. Invite workers to onboard. Share Google Drive folders for active assignments. Send approved sheet rows to Wingspan for work review. Contractor invoices and payables show one amount owed. Your team approves pay in a separate step. W-2 pay keeps its own payroll path.
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Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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