HR integration
Connect Deputy with Wingspan to manage shift workers and pay. Turn approved timesheets into contractor bills and client invoices. Keep worker tax forms and pay runs in Wingspan. Your team tracks shifts in Deputy. Wingspan handles worker pay and tax filings. Both tools stay in sync.
Deputy 
Connect the work to the payment
Deputy
Approved timesheets
Wingspan
Work logs and work items
Deputy
Approved pay values on timesheets
Wingspan
Payables
Deputy
Workers selected for contractor matching
Wingspan
Contractors (payees)
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Managers approve shift timesheets in Deputy. Approved hours sync to Wingspan as a work log. Approving the work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance approves payment before a payroll run. This stops manual data entry.
Wingspan tracks required checks on work templates and worker assignments. These checks include tax forms and insurance. Wingspan syncs ready status to custom fields in Deputy. Shift managers see if a contractor is ready for work. They check status before publishing shifts. This keeps scheduling aligned with your rules.
Deputy shift hours supply client invoice details in Wingspan. Each bill links to a client payer and client engagement. Contractor costs use separate payables. Finance reviews client billing and worker pay separately. Your team compares income with costs.
Deputy tracks worker shifts and hours. Wingspan manages worker records and pay. In Wingspan, each worker record is called a payee. Worker types are Contractor and W-2.
Contractors log finished shift hours. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance approves payment before pay goes out.
Contractor pay syncs to Deputy as paid timesheets. Shift hours also link to client bills. W-2 pay uses its own payroll path with pay statements. Choose the sync timing that fits your team.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Work logs and work items
Deputy to Wingspan
Approved contractor hours fill Wingspan work items. A work log groups them for one assignment. Approving it creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Payables
Deputy to Wingspan
Known contractor amounts from Deputy create direct payables in Wingspan. Work details also enter through work logs. Use one path for each cost. A payable is an amount owed to a contractor. Finance reviews and approves payment separately.
Contractors (payees)
In both directions
Selected Deputy records with a contractor tag sync to Wingspan worker records, called payees. Wingspan shares assignment readiness with Deputy so shift managers see who is ready for that work. W-2 staff follow employee payroll with pay statements.
Engagement templates and assignments
In both directions
Published shifts in Deputy map to worker assignments in Wingspan. An engagement is a work template with set rates and checks. An assignment is a worker assignment under that template. Shift times and locations link to agreed rates for that job. Managers check that workers pass rules before shifts start.
Requirements and eligibility
Deputy to Wingspan
Deputy training records update the checks your team selects. Each check belongs to a worker assignment. Training does not prove tax or insurance status. Wingspan tracks the blocking checks for that assignment. One passed check does not clear every job.
Client Invoices (Line Items and Cost Centers)
Deputy to Wingspan
Deputy tracks work areas and job sites. Approved shift hours link to client contracts in Wingspan. The hours add line items to client bills. Client bills stay separate from worker pay. Finance approves each step on its own.
Payment status and references
Wingspan to Deputy
Wingspan pays approved bills in a payroll run. The sending bank processes the transfer. Wingspan updates the status to deposit confirmed. This means the sending bank finished its step. It does not prove the worker’s bank posted funds yet. Wingspan then marks the Deputy timesheet as paid. This locks the timesheet so no one can edit past hours.
Payments (Transaction Metadata)
Wingspan to Deputy
Wingspan runs pay for approved bills. It sends pay reference numbers and dates to Deputy. These details fill custom fields on the timesheet. Shift managers can see that pay went out.
01
A manager approves a shift timesheet in Deputy.
A manager approves contractor hours in Deputy. The hours fill a Wingspan work log. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Wingspan sends pay status and references to Deputy. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Your team sets when the timesheet is marked paid.
02
A worker finishes onboarding checks in Wingspan.
A contractor finishes the checks for an assignment in Wingspan. Readiness status flows to Deputy custom fields. Shift managers see who is ready for that work. Expired blocking checks update the status. Each assignment has its own checks. One passed check does not clear every shift or job.
03
Finance starts the billing cycle for shift work.
Approved Deputy timesheets group by work location. The hours sync to a client contract in Wingspan. Wingspan adds the billable hours to a client invoice. At the same time, Wingspan tracks what you owe the workers. Client bills and worker pay stay on separate controls. Finance bills the client and approves worker pay in distinct steps. You keep clean records for income and costs.
Choose when approved Deputy timesheets sync to Wingspan. You can sync right after approval or at set cutoffs. Marking a timesheet as paid in Deputy locks the record. This stops past edits after pay is already processed in Wingspan.
Use a Deputy custom field to select contractors for this workflow. Approved contractor work creates bills and supports 1099 reporting. W-2 staff use employee payroll runs with pay statements. W-2 wages stay separate from contractor bills. Keep the selected worker type aligned with the correct pay path.
Choose which tool sets contractor amounts. Deputy pay rules supply known amounts. Wingspan rate cards calculate work log totals. Use agreed rates and one path for each cost. Keep client billing rates separate. Clear ownership avoids duplicate payables.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
HR
Connect Workday with Wingspan to manage worker records. Workday orders set budgets and rates for assignments. Your team approves contractor work and reviews bills. Wingspan runs worker pay. Payment updates flow back to Workday to help match your books. W-2 pay keeps its own payroll path.
Explore integration
HR
Wingspan connects with ADP Workforce Now. You pay contractors and keep staff payroll separate. Track worker records in one place. Set clear job rules. Match cost codes to each bill. Export pay totals to your books. Run contractor pay without mixing bills into staff payroll.
Explore integration
HR
Connect Bullhorn placements to Wingspan worker records and assignments. Each worker keeps their Contractor or W-2 type. Placements link workers to your engagement templates. Approved contractor time feeds work logs and payables. Finance approves payment before money goes out. Pay status flows back to your staffing team.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
Discuss your integration