HR integration

Connect ADP Workforce Now to worker operations

Wingspan connects with ADP Workforce Now. You pay contractors and keep staff payroll separate. Track worker records in one place. Set clear job rules. Match cost codes to each bill. Export pay totals to your books. Run contractor pay without mixing bills into staff payroll.

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ADP Workforce Now logo ADP Workforce Now
Wingspan

Connect the work to the payment

  • ADP Workforce Now

    Worker records selected for contractors

    Wingspan

    Contractor worker records

  • ADP Workforce Now

    Work assignments

    Wingspan

    Engagement templates and assignments

  • ADP Workforce Now

    Departments and cost centers

    Wingspan

    Payables

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Keep contractor pay separate from employee payroll

In this workflow, ADP runs W-2 payroll while Wingspan handles contractor onboarding, checks, and pay. Clear worker types keep tax forms and pay rules aligned. Your team tracks labor costs across both tools.

Stop entering pay data by hand

Your finance team exports approved pay into ADP general ledger journals. This stops manual spreadsheet work. Your team checks each bill first. You approve every bill before money moves.

Track total labor costs in one place

Match department codes between ADP and Wingspan. This lets you view all labor spending. You track contractor costs right next to employee pay. This helps you balance project budgets. It also helps match payments to your books.

How ADP Workforce Now works with Wingspan

ADP Workforce Now runs employee payroll and HR. When you hire contractors, you link worker records to Wingspan. This keeps employee and contractor paths apart. Wingspan calls each worker record a payee. You pick the worker type, like contractor or W-2 employee. Each job is an assignment under a work template. Each assignment has its own terms, checks, and pay rules. Creating a worker record is one step. Inviting the worker is another step. Linking an account is separate. Meeting pay rules is also separate. A contractor can get paid without a linked account if your rules allow it. That does not apply to W-2 staff. Your team picks how pay totals sync to your ADP general ledger.

Start with the records you already use

Worker
A person record in ADP. It tracks worker details and job status.
Work Assignment
Defines a job role. It sets the team code, manager, and pay rules.
Pay Data Input Batch
A batch file. It holds one-time pay entries and payroll totals.
Department / Cost Center
A company code. It assigns labor costs to specific teams.
General Ledger Interface Document
A file for your books. It lists labor costs and expense accounts.
Contractor Identifier (custom field)
A field in ADP. It marks a worker as a contractor instead of an employee.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Worker records selected for contractors

Contractor worker records

ADP Workforce Now to Wingspan

Selected contractor details in ADP sync to a Wingspan worker record, called a payee. This workflow connects contractor pay with your ADP employee payroll. Wingspan sends an onboarding invite to collect W-9 forms, bank details, and identity checks. Record creation, invitations, account linking, and payment readiness are separate steps. Contractors can receive pay without a linked account when your rules allow it. That option does not apply to W-2 workers.

Work assignments

Engagement templates and assignments

ADP Workforce Now to Wingspan

Job roles and pay rates in ADP map to Wingspan. An engagement acts as a reusable work template. It holds agreed rates and checks. Each contractor gets an individual assignment under that template. An assignment is a worker assignment. It has its own dates and rules. This gives managers clear context to review work. It also keeps contractor terms apart from staff contracts.

Departments and cost centers

Payables

Reference or reporting

ADP department codes tag contractor payables in Wingspan. A payable is an amount you owe a contractor. These codes help your team track project costs. Finance approves payment in a separate step. Cost codes do not release funds.

Pay data and approved time

Work logs and work items

Reference or reporting

Approved contractor hours from ADP fill work items in Wingspan. A work log groups items for one assignment. Approving it creates one amount owed. The contractor sees an invoice. Your team sees a payable. Known amounts also enter through direct payables. Choose one path for each cost. Work approval and payment approval stay separate. Employee pay batches do not enter the contractor path.

General ledger documents

Payment status and references

Wingspan to ADP Workforce Now

Contractor pay summaries supply general ledger entries alongside ADP payroll totals. Wingspan shares pay status and references. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Payments can still return. Finance uses these records to match costs and bank activity.

Contractor readiness (custom field)

Requirements and eligibility

Wingspan to ADP Workforce Now

Wingspan sends assignment readiness to a field in ADP. A work template lists required checks, such as W-9 forms or insurance files. Each assignment tracks these checks for one worker. When the worker clears the blocking checks, Wingspan marks them ready for that specific work. Clearing checks for one job does not clear every job.

Candidate context (recruiting module)

Requirements and eligibility

ADP Workforce Now to Wingspan

Your team selects the ADP hiring stage that starts contractor setup in Wingspan. Selected hire details create a contractor worker record, and an invite starts onboarding. Required checks follow the worker assignment. W-2 workers use the employee payroll path. Hiring notes and payment records serve separate purposes.

Integration workflows

01

Contractor onboarding and status updates

A manager selects a contractor hire in ADP.

An admin selects a contractor record in ADP to create a worker record in Wingspan. An onboarding invite asks the contractor to complete the checks for their assignment, such as Form W-9, tax ID verification, and insurance review. Creating the record, sending an invite, linking an account, and meeting payment rules are separate steps. Once all required checks for the job clear, Wingspan sends assignment readiness to ADP so your team knows work can start.

02

Approved work to payroll run and deposit confirmation

A manager approves a contractor work log.

A manager reviews a contractor work log. Approving it creates one amount owed. The contractor sees an invoice. Your team sees a payable. The payable carries ADP department codes. Finance gives separate payment approval. Approved payables join a contractor payroll run. Wingspan tracks payment status and references. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Pay summaries supply your accounting entries.

03

Year-end 1099 tax filing and reporting

Finance reviews annual contractor pay totals.

At year end, your finance team reviews annual contractor spend. Wingspan totals the payments made during the year, and contractors log in to check their Form 1099-NEC statements. Wingspan e-files with the IRS and supported states. Match the annual pay totals to your ADP general ledger entries. In this workflow, ADP handles W-2 forms for your staff.

Plan your integration

Separate contractor lists versus one shared directory

Choose where contractor profiles live. Keep a separate contractor list or include them in your ADP directory. Use clear worker types in either setup. Wingspan manages the contractor worker record, onboarding, and payment checks. W-2 workers stay on their own payroll path.

Data transfer options and permissions

Connecting ADP Workforce Now with Wingspan takes admin access in ADP. You choose how your team moves data. Use linked records or secure file transfers. Your team sets user permissions. You pick which worker fields sync.

Payment execution and general ledger ownership

Choose the payroll owner for each worker type. In this workflow, ADP handles W-2 payroll and tax withholding, while Wingspan pays approved contractor bills. After the sending bank processes each payout, Wingspan sends contractor pay totals to your ADP general ledger. Clear payment ownership helps avoid duplicate payments and keeps your books accurate.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types
Contractor worker records in Wingspan link to the selected contractor profiles in ADP. The sync aligns worker identity and status.
Engagements and assignments
ADP work assignments link to work templates in Wingspan. An engagement is a reusable work template. Each contractor gets an individual assignment. This assignment is a worker assignment. Each job has its own dates. It sets its own terms. It also sets its own required checks.
Requirements and eligibility
Work templates set the required checks for each worker assignment. Wingspan sends assignment readiness to ADP once those checks clear.
Work logs and approved work
Approved contractor time fills work logs for an assignment. Approving a log creates one invoice/payable. Finance gives separate payment approval. Use one payment path for each worker.
Payables
A payable is an amount you owe a contractor. In Wingspan, payables take on ADP department codes. This helps track team costs. Your team must approve each bill before payment.
Client invoices
Client invoices track money owed by your clients. They stay separate from ADP payroll and contractor payables. Client billing uses its own payer and client engagement in Wingspan.
Payments and payouts
Contractor payroll runs pay approved payables. Wingspan shares pay summaries and reference codes for your books. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds.
Tax forms and reporting
Wingspan tracks contractor pay all year. It prepares Form 1099-NEC filings. It exports annual pay totals to your team. You match these totals against ADP labor codes.

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