HR integration
Connect Bullhorn placements to Wingspan worker records and assignments. Each worker keeps their Contractor or W-2 type. Placements link workers to your engagement templates. Approved contractor time feeds work logs and payables. Finance approves payment before money goes out. Pay status flows back to your staffing team.
Bullhorn ATS & CRM 
Connect the work to the payment
Bullhorn ATS & CRM
Placements
Wingspan
Engagement templates and assignments
Bullhorn ATS & CRM
Candidates selected for placements
Wingspan
Worker records (payees)
Bullhorn ATS & CRM
Placement certifications
Wingspan
Requirements and eligibility
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
When you approve a placement in Bullhorn, Wingspan sends an invite to the worker. Workers add tax details and pick how they want to get paid. They also upload needed files, like licenses or proof of insurance. Your team sets these required checks on each work template. Wingspan tracks each check so you know when a worker is ready for work.
Approved timesheets in Bullhorn sync to Wingspan as work items. The app groups these items into a work log for each job. Your team reviews the hours and agreed rates. When you approve the work log, Wingspan creates a linked invoice/payable for contractor workers. A payable is the bill you owe. Your finance team reviews and approves each bill before you release pay.
Wingspan tracks pay totals for each contractor across assignments. Your team reviews the records before tax filing. Annual summaries bring worker and payment details together. This saves time spent adding totals in spreadsheets.
Bullhorn helps staffing teams find workers and track job orders. Wingspan manages worker onboarding and pay. Recruiters use Bullhorn. Finance uses Wingspan.
Selected placements sync to worker records in Wingspan. Each record is called a payee. Worker types include Contractor and W-2. Contractors complete W-9 forms. W-2 workers complete employee payroll forms.
For contractor work, approved time fills work items. A work log groups these items for each assignment. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Bullhorn Pay & Bill also supplies known amounts as direct payables. Pick one path for each cost.
Finance gives separate payment approval. Approved payables join a contractor payroll run. W-2 workers use employee payroll runs with tax withholding. Wingspan sends payment status back to Bullhorn.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Engagement templates and assignments
Bullhorn ATS & CRM to Wingspan
When you approve a placement in Bullhorn, Wingspan creates an assignment under a work template. An assignment is a worker assignment. It links the worker record to job terms, start dates, and agreed rates. This sets up the work in both tools without extra records.
Worker records (payees)
Bullhorn ATS & CRM to Wingspan
Selected placements link Bullhorn candidates to Wingspan worker records. Creating the record and sending an invite are separate steps. Keep each worker's Contractor or W-2 type. Contractors complete W-9 forms, while W-2 workers complete employee payroll forms.
Requirements and eligibility
In both directions
Placement checks match required checks on a Wingspan engagement template. Each assignment tracks the checks for one worker. Examples include licenses and proof of insurance. Your team reviews the linked evidence. One passed check does not clear every assignment. Blocking payment checks must be met before pay goes out.
Work logs and work items
Bullhorn ATS & CRM to Wingspan
Approved contractor timesheets fill work items in Wingspan. The app groups them in a work log for the assignment. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval before money goes out.
Payables
Bullhorn ATS & CRM to Wingspan
Bullhorn Pay & Bill supplies agreed contractor amounts as direct payables. Each payable carries rates and adjustments. Finance gives payment approval in Wingspan. Approved payables join a contractor payroll run. Do not create a second payable from the same work log. W-2 pay follows the employee payroll path.
Client invoices and payers
In both directions
Bullhorn Pay & Bill client invoices link to client invoices in Wingspan. Each belongs to a client payer and client engagement. Your team compares client income with worker costs. Client collections and worker payments use separate controls. The worker’s payment terms stay in view.
Payment status and references
Wingspan to Bullhorn ATS & CRM
Wingspan sends payment status and references to Bullhorn custom fields. Your team sees payments in transit, paid records, and returns. Deposit confirmation means the sending bank finished processing. It does not prove the worker's bank posted funds.
01
A recruiter approves a placement and worker type.
A recruiter approves a placement in Bullhorn. Wingspan sets up a worker record and a job assignment. For a contractor, Wingspan sends an invite. The worker fills out W-9 details and adds bank details. For a W-2 worker, the worker fills out standard tax forms. The worker uploads files like licenses or proof of insurance. Wingspan checks these files against your work template rules. Then the app updates the worker status in Bullhorn.
02
A manager approves a contractor timesheet.
Approved contractor hours fill work items in Wingspan. A work log groups them for the assignment. Your team reviews hours and rates. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Approved payables join a contractor payroll run. Wingspan sends payment status back to Bullhorn.
03
Your team finalizes a Bullhorn client invoice.
A final client invoice in Bullhorn Pay & Bill links to a Wingspan client invoice. This connects client income with contractor costs. Your team tracks both against the client engagement. Client billing and worker pay use separate controls. Finance follows agreed payment terms for each flow.
Bullhorn tracks applicants, direct hires, and placed workers. Sync only the workers your team selects. Preserve each worker’s Contractor or W-2 type. Contractor work uses payables and 1099 forms. W-2 work uses employee payroll runs with tax withholding. The worker type sets the correct onboarding and pay path.
Choose which tool calculates contractor pay. Approved time fills Wingspan work logs and uses agreed rates. Bullhorn Pay & Bill supplies known amounts as direct payables. Use one path for each cost. W-2 pay follows the employee payroll path. Clear ownership stops duplicate records and payments.
Choose readiness status and payment reference fields for Bullhorn. Recruiters use these updates to coordinate placed workers. Set field sharing and access so recruiting and finance teams see the records they need.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
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Connect BambooHR worker records with Wingspan. Sync selected contractor records, assignments, and approved time. Wingspan manages contractor onboarding, work logs, and payables. W-2 workers follow their own payroll path. Finance gives payment approval before money goes out. Your HR team sees readiness and pay updates.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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