HR integration

Connect Workday to your worker workflows

Connect Workday with Wingspan to manage worker records. Workday orders set budgets and rates for assignments. Your team approves contractor work and reviews bills. Wingspan runs worker pay. Payment updates flow back to Workday to help match your books. W-2 pay keeps its own payroll path.

Discuss your integration

Workday

Connect the work to the payment

Workday

Contingent Worker (Staffing)

Wingspan

Worker records (Contractor)
Workday

Worker readiness (custom field)

Wingspan

Requirements and eligibility
Workday

Purchase Order Lines (Procurement)

Wingspan

Engagement Template and Assignment

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Faster worker onboarding

Selected Workday workers sync to Wingspan records that keep their Contractor or W-2 type. Contractors submit Form W-9, while W-2 workers complete employee hire forms. Adding a record, sending an invite, and clearing checks are separate steps. Your team reviews readiness for each assignment.

Clear approvals for work and bills

Workday orders set rates and budgets for engagements and assignments. A manager approves the contractor work log. This creates one amount owed. The worker sees an invoice. Your team sees a payable. Work approval does not send money. Payer approval to pay stays separate.

Clean payment records in your books

Wingspan sends payment dates, amounts, and reference IDs to Workday. Cost tags help match your books by team and project. Paid is a status in Wingspan. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted the funds. A payment can still return.

How Workday works with Wingspan

Workday HCM tracks employees and outside workers. Workday Financial Management tracks orders and bills. Workday VNDLY tracks outside worker placements. Choose which Workday tools connect to Wingspan.

Wingspan manages worker records, work, and pay. The worker record is called a payee in the app. It keeps the selected Contractor or W-2 type. Contractor bills stay separate from W-2 pay statements and payroll runs.

Workday orders set rates and budgets on reusable engagement templates. Each worker gets an assignment under a template. The assignment has its own terms and required checks. Clearing one assignment does not clear every assignment.

For contractors, approving a work log creates one amount owed. The worker sees an invoice. Your team sees a payable. Payer approval to pay stays separate. Workday gets the status and cost records your team needs.

Start with the records you already use

Contingent Worker (Staffing): A Workday profile for a worker outside your employee roster. It tracks team and contract details.
Supplier Invoice Request (Accounts Payable): A bill in Workday Accounts Payable. Your team uses it to route and settle contractor costs.
Purchase Order (Procurement): An order in Workday Procurement. It approves spend, sets budget caps, and links work to open jobs.
Worktag (Core Accounting): Tags in Workday to track costs. They include cost center, project, spend type, and company.
Worker Time Block (Time Tracking): A time entry in Workday. It logs approved hours or days for outside workers.
Customer Invoice (Customer Accounts): A client bill in Workday Customer Accounts. You use it to bill clients for project milestones.
Worker readiness (custom field): Shows check status for a selected assignment.
Custom Field: Contractor Readiness Status (Staffing): A field on the Workday worker record. It shows when a worker is ready to work.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Record mappings between Workday and Wingspan
Workday	Wingspan	Business workflow
Contingent Worker (Staffing)	Worker records (Contractor)	Workday to Wingspan Select direct contractors for the Contingent Worker sync path. They map to worker records with the Contractor type. Keep W-2 workers on the employee payroll path. Adding a record, sending an invite, and linking an Account are separate steps. Contractors do not always need a linked Account to receive pay. Your payment setup and checks still apply.
Worker readiness (custom field)	Requirements and eligibility	Wingspan to Workday Wingspan sends onboarding status to a field on the Workday record. Leads see if checks passed. Each check belongs to a specific assignment. Passing checks for one job does not clear a worker for all jobs. Your team chooses which checks must pass before work starts.
Purchase Order Lines (Procurement)	Engagement Template and Assignment	Workday to Wingspan Approved Workday orders set budgets and rates on reusable engagement templates. Each worker placement maps to a separate assignment under a template. The assignment keeps that worker's dates, terms, and checks. Payer approval to pay stays separate.
Worker Time Block (Time Tracking)	Work Item and Work Log	Workday to Wingspan Approved Workday hours sync as work items in a Wingspan work log. A manager approves the contractor work log. Agreed rates set the amount owed. The contractor sees an invoice. Your team sees the same amount as a payable. For known costs, choose the direct payable path instead. Use one path for each cost.
Supplier Invoice Request (Accounts Payable)	Payable	In both directions Contractor payables sync with Workday supplier invoices. The contractor invoice and your Wingspan payable show one amount owed. Workday gets the bill details for your books. Creating or syncing a bill does not approve pay. Your team gives separate payer approval before sending money. W-2 pay stays on the payroll path.
Worktag (Core Accounting)	Payable Metadata	Workday to Wingspan Workday worktags attach to Wingspan bills as details. These tags include cost centers, projects, and spend types. They help contractor costs match your ledger accounts. When pay details sync to Workday, your books stay balanced by team and project.
Supplier Payment Remittance (Settlement Services)	Payment and Deposit Confirmation	Wingspan to Workday Wingspan sends payment dates, amounts, and reference IDs to Workday. Paid is a status in Wingspan. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted the funds. Payments can still return. A returned payable stays closed. A replacement payment uses a new payable.

Contingent Worker (Staffing)

Worker records (Contractor)

Workday to Wingspan

Select direct contractors for the Contingent Worker sync path. They map to worker records with the Contractor type. Keep W-2 workers on the employee payroll path. Adding a record, sending an invite, and linking an Account are separate steps. Contractors do not always need a linked Account to receive pay. Your payment setup and checks still apply.

Worker readiness (custom field)

Requirements and eligibility

Wingspan to Workday

Wingspan sends onboarding status to a field on the Workday record. Leads see if checks passed. Each check belongs to a specific assignment. Passing checks for one job does not clear a worker for all jobs. Your team chooses which checks must pass before work starts.

Purchase Order Lines (Procurement)

Engagement Template and Assignment

Workday to Wingspan

Approved Workday orders set budgets and rates on reusable engagement templates. Each worker placement maps to a separate assignment under a template. The assignment keeps that worker's dates, terms, and checks. Payer approval to pay stays separate.

Worker Time Block (Time Tracking)

Work Item and Work Log

Workday to Wingspan

Approved Workday hours sync as work items in a Wingspan work log. A manager approves the contractor work log. Agreed rates set the amount owed. The contractor sees an invoice. Your team sees the same amount as a payable. For known costs, choose the direct payable path instead. Use one path for each cost.

Supplier Invoice Request (Accounts Payable)

Payable

In both directions

Contractor payables sync with Workday supplier invoices. The contractor invoice and your Wingspan payable show one amount owed. Workday gets the bill details for your books. Creating or syncing a bill does not approve pay. Your team gives separate payer approval before sending money. W-2 pay stays on the payroll path.

Worktag (Core Accounting)

Payable Metadata

Workday to Wingspan

Workday worktags attach to Wingspan bills as details. These tags include cost centers, projects, and spend types. They help contractor costs match your ledger accounts. When pay details sync to Workday, your books stay balanced by team and project.

Supplier Payment Remittance (Settlement Services)

Payment and Deposit Confirmation

Wingspan to Workday

Wingspan sends payment dates, amounts, and reference IDs to Workday. Paid is a status in Wingspan. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted the funds. Payments can still return. A returned payable stays closed. A replacement payment uses a new payable.

Integration workflows

Worker onboarding and assignment checks

Workday activates a selected worker.

Selected worker details sync from Workday to Wingspan. Each record keeps its Contractor or W-2 type. Wingspan invites the worker to add the right forms. Your team reviews checks for each assignment. Readiness updates sync back to Workday. Adding a record, sending an invite, and linking an Account remain separate steps.

Approved contractor work to worker pay

A manager approves contractor work in Workday.

Approved hours sync to work items in a Wingspan work log. A manager approves the contractor work log. This creates one amount owed. The worker sees an invoice. Your team sees a payable. For known costs, use the direct payable path instead. Use one path for each cost. Finance gives separate payer approval. Wingspan then pays and sends payment updates to Workday.

Client billing and linked contractor payables

A client approves milestone deliverables in Wingspan or Workday Customer Accounts.

Approved client work creates a client invoice in Wingspan. It links to the client engagement and syncs to Workday Customer Accounts. Linked contractor payables show project costs. Client collections and worker pay keep separate controls. A client payment does not approve contractor pay. Your team gives separate payer approval before sending money.

Plan your integration

System of record for worker records

Choose which tool starts worker records and keeps team, role, and cost center details current. Preserve the Contractor or W-2 type in Wingspan. Adding a record, inviting the worker, and reviewing assignment checks are separate steps. Define shared fields and access rules, with one owner for each tax filing.

Payment approval and work review boundaries

Choose the work log path or direct payable path for each contractor cost. The worker invoice and payer payable show one amount owed. Work approval does not release money. Payer approval is a separate step. Pay approved amounts through a contractor run. W-2 pay uses employee runs with withholding.

Ledger detail and matching payments

Choose detailed line items or grouped journal entries in Workday. Line items keep project tags. Grouped entries keep your ledger simple. Paid is a status in Wingspan. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted funds. Payments can still return. A replacement payment uses a new payable.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types: Selected Workday workers map to Wingspan worker records. Each record keeps its Contractor or W-2 type. Direct contractors use the contractor pay path. W-2 workers use employee payroll. Invites and assignment checks are separate steps.
Engagements and assignments: Workday orders set up work templates. These templates define agreed rates and checks. Worker jobs map to assignments under a template.
Requirements and eligibility: Wingspan tracks required checks on work templates and assignments. These include W-9 forms and background checks. Wingspan sends status back to Workday.
Work logs and approved work: Approved Workday hours sync to work items and work logs. Approving contractor work creates one amount owed. The worker sees an invoice. Your team sees a payable. Pay approval stays separate.
Payables: Approved contractor bills show what you owe for finished work. They map to supplier invoices in Workday. The worker sees an invoice for the same bill. A manager must approve the bill before payment runs.
Client invoices: Client jobs create client bills in Workday. Client bills stay apart from contractor bills. Getting paid by a client does not release worker pay on its own.
Payments and payouts: Wingspan sends payment dates and reference IDs to Workday. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted funds. Your team matches the updates with bank records.
Tax forms and reporting: Wingspan tracks contractor tax forms and 1099 totals. W-2 pay keeps its own tax and withholding records. Choose one owner for each filing. Spend and tax summaries feed Workday Prism reports.

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