ATS integration

Connect Greenhouse hiring to worker onboarding

Connect Greenhouse Recruiting to Wingspan. When you hire a worker, details sync to a worker record. Keep the Contractor or W-2 type on each record. Your team collects the right forms and runs checks. Job readiness syncs back to Greenhouse. Recruiters see who is ready to start.

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Greenhouse Recruiting logo Greenhouse Recruiting
Wingspan

Connect the work to the payment

  • Greenhouse Recruiting

    Candidate

    Wingspan

    Worker records (payees)

  • Greenhouse Recruiting

    Offer

    Wingspan

    Assignments

  • Greenhouse Recruiting

    Job Opening

    Wingspan

    Engagement templates

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Faster worker onboarding

Hiring data moves straight into Wingspan. When a candidate accepts an offer, your team creates a worker record. The worker gets an invite to add the right forms. Your team checks readiness for each assignment before work starts.

Keep the right worker type

You hire contractors and W-2 workers in Greenhouse. The selected type stays on the Wingspan worker record. Contractors use contractor forms and bills. W-2 workers use withholding forms and pay statements. Your team keeps the right pay path for each hire.

Clear checks for each assignment

Your team sets required checks for each work template. Wingspan tracks each worker check on the assignment. Contractors submit Form W-9 and any required insurance proof. W-2 workers complete their own hire forms.

How Greenhouse Recruiting works with Wingspan

Greenhouse Recruiting tracks candidates, jobs, and offers. Wingspan manages worker onboarding, work, and pay. Hired workers sync to worker records, called payees in the app. Each record keeps its worker type: Contractor or W-2.

Accepted offers set terms for worker assignments. Each assignment links one worker to a reusable work template. Wingspan calls that template an engagement. It sets the checks and rates for the work.

Contractors submit Form W-9. W-2 workers complete their own hire and withholding forms. Your team reviews required checks for each assignment. Wingspan sends job readiness back to Greenhouse. You choose which hiring stage starts the sync.

Start with the records you already use

Candidate
Stores candidate details. It tracks past work.
Application
Links a candidate to a job and tracks interview steps.
Offer
Stores pay rates, start dates, and offer sign-offs.
Job Opening
Tracks an approved job opening for a role.
Department
Tracks the team and cost center for a job.
Worker Classification (custom field)
Shows if a hire is a contractor or a W-2 worker.
Job readiness (custom field)
Shows readiness for a selected worker assignment.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Candidate

Worker records (payees)

Greenhouse Recruiting to Wingspan

When you mark a candidate as hired, contact details sync to Wingspan. The new worker record keeps its Contractor or W-2 type. A candidate record alone does not make someone ready for work or pay. Inviting the worker and linking an Account are separate steps.

Offer

Assignments

Greenhouse Recruiting to Wingspan

Accepted offers share rates, start dates, and titles. These details set terms on a worker assignment. The assignment links one worker to a reusable engagement template. Your team reviews the terms and required checks before work starts.

Job Opening

Engagement templates

Greenhouse Recruiting to Wingspan

Job Opening records share team names and office locations. These details set context for reusable work templates in Wingspan. Each hired worker gets a separate assignment under the template. Your team links work to the right budget lines.

Candidate Stage Change (recruiting event)

Requirements and eligibility

Greenhouse Recruiting to Wingspan

Moving a candidate to hired starts checks for the worker assignment. Contractors submit Form W-9 and any required insurance proof. W-2 workers complete their own hire forms. Wingspan tracks each check. Payment readiness depends on the blocking checks for that assignment.

Worker Classification (custom field)

Worker type

Greenhouse Recruiting to Wingspan

A custom field on the candidate profile records worker type. The sync keeps the selected Contractor or W-2 type on the Wingspan worker record. That type sets the forms and pay path. W-2 pay stays separate from contractor bills.

Job readiness (custom field)

Requirements and eligibility

Wingspan to Greenhouse Recruiting

Wingspan sends readiness for the selected assignment back to Greenhouse. A custom field updates on the candidate card. Recruiters see which checks still need review. Clearing one assignment does not clear every assignment.

Department

Engagement templates

Reference or reporting

Greenhouse departments provide tracking tags for work templates and assignments in Wingspan. Finance teams group worker spend by cost center. Your team keeps matching codes across both tools.

Integration workflows

01

Hired candidate to worker onboarding

A candidate is marked hired in Greenhouse.

Hiring details move from Greenhouse to Wingspan. The sync creates a worker record with the selected type. Wingspan invites the worker to add forms. Contractors submit Form W-9. W-2 workers complete their own hire forms. Your team reviews assignment checks. Wingspan sends readiness back to Greenhouse.

02

Accepted offer to worker assignment

A candidate accepts a job offer.

Accepted offer terms sync to Wingspan. Rates and start dates set up a worker assignment. The assignment links to a reusable engagement template. Your team reviews the terms and attaches checks. Rate cards keep the agreed rates. Wingspan tracks payment readiness for that assignment.

03

Assignment checks to recruiter updates

Your team completes a worker check in Wingspan.

A worker adds forms and payout details in Wingspan. Your team reviews the required checks for the assignment. Wingspan sends a readiness update to Greenhouse. Recruiters see who is ready to start. Pay approval remains with your finance team.

Plan your integration

Select the hiring stage and worker type

Use Greenhouse custom fields to keep worker type clear. Each Wingspan record keeps the selected Contractor or W-2 type. Choose which hiring stage creates the record. Keep candidate records separate from active worker records.

Data privacy and bank detail protection

Keep interview notes and payment records distinct. Select the readiness updates recruiters need in Greenhouse and set access for any sensitive fields or documents. Access to Wingspan records follows your Wingspan roles and rules.

Department and cost center alignment

Map Greenhouse departments to Wingspan work templates. Use matching cost center codes. Finance teams then track worker spend by department. Each worker assignment keeps its own terms and checks.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types
Hired workers sync to worker records in Wingspan. Each record keeps its Contractor or W-2 type. Sending an invite and linking an Account are separate steps.
Engagements and assignments
Accepted offers set terms on worker assignments. Each assignment links one worker to an engagement, a reusable work template. The template sets shared rates and checks.
Requirements and eligibility
A hire starts required checks for the worker assignment. Contractors and W-2 workers use their own forms. Wingspan checks payment readiness for that assignment.
Work logs and approved work
Review contractor work in Wingspan. Approval creates one amount owed, shown as an invoice to the contractor and a payable to the payer.
Payables
Work approval creates one amount owed, shown as an invoice to the contractor. The payer sees the same amount as a payable. Payer approval to pay stays separate. W-2 pay uses pay statements.
Client invoices
Wingspan client invoices bill your own clients for agreed work. Client billing keeps separate terms and approvals from contractor pay.
Payments and payouts
Wingspan runs worker pay after separate payer approval. Greenhouse receives assignment readiness updates for recruiting.
Tax forms and reporting
Contractors use W-9 and 1099 forms. W-2 workers use W-4 and W-2 forms. Greenhouse keeps the worker type and readiness fields.

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