ATS integration

Connect Workable Recruiting to worker onboarding and pay

Connect Workable Recruiting to Wingspan for worker onboarding and pay. Selected hires supply worker records, called payees, that keep their contractor or W-2 employee type. Workers complete the required checks for each assignment. Readiness updates sync back to Workable for recruiters to review.

Discuss your integration

Workable Recruiting

Connect the work to the payment

Workable Recruiting

Candidates selected for hire

Wingspan

Worker records (payees)
Workable Recruiting

Offer

Wingspan

Engagement templates and assignments
Workable Recruiting

Stage Transition (platform event)

Wingspan

Requirements and eligibility

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Fast worker onboarding

Move approved hires from Workable straight into Wingspan. When you mark a candidate as hired, details create a worker record. The app sends an invite to complete required checks. Contractors submit Form W-9 and share insurance proof. Workers finish checks before they start work on a job. This cuts delays before work begins.

Clear worker classification

Keep each selected hire’s Contractor or W-2 type. This sets the correct forms, checks, and pay path in Wingspan. Contractor work uses invoices and payables. W-2 work uses employee payroll runs with tax withholding. Your hiring and finance teams share the same worker type.

Centralize worker readiness checks

Link Workable hiring stages to required checks in Wingspan. You track tax forms, ID checks, and insurance files before pay starts. Status updates sync back to Workable fields.

How Workable Recruiting works with Wingspan

Workable tracks candidates, jobs, and offers. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.

Selected hires sync to Wingspan. Keep each worker’s type when records move. Contractors use their own tax forms and payables. W-2 workers use employee payroll forms and pay statements with tax withholding.

An engagement is a reusable work template. Each assignment links one worker to that template. Accepted offers supply agreed rates and dates. Creating a worker record and sending an invite are separate steps. Checks follow each assignment.

Workable shares hiring details. Work review and payment approval happen in Wingspan. Approving a contractor work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.

Assignment readiness flows back to Workable. Recruiters see who is ready for that work.

Start with the records you already use

Candidate: Stores candidate contact info and resumes. Tracks each hiring stage and job.
Offer: Holds agreed pay rates and start dates. Captures signed offer terms.
Requisition: Tracks approved hiring budgets. Stores team names and contract types.
Job: Holds open roles and job titles. Tracks teams and work sites.
Stage Transition (platform event): Signals when a candidate moves to a new stage. Tracks moves to offer or hired status.
Worker Classification (custom attribute): Marks the worker type. Tells contractors apart from W-2 staff.
Onboarding Readiness Status (custom attribute): Shows check status sent back from Wingspan. Confirms when a worker is ready.
Department: Holds internal teams and cost centers. Maps groups to jobs and offers.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Record mappings between Workable Recruiting and Wingspan
Workable Recruiting	Wingspan	Business workflow
Candidates selected for hire	Worker records (payees)	Workable Recruiting to Wingspan Selected Workable hires sync to Wingspan worker records. Each record is called a payee. Keep each worker’s Contractor or W-2 type. Creating a record and sending an invite are separate steps. Required checks follow the assignment. Choose the hiring stage and records that trigger worker setup.
Offer	Engagement templates and assignments	Workable Recruiting to Wingspan Accepted offers supply agreed rates and dates for Wingspan assignments. An engagement is a reusable work template. Each assignment links one worker to it. Your team reviews terms before work begins. Offer acceptance does not approve completed work or release pay.
Stage Transition (platform event)	Requirements and eligibility	Workable Recruiting to Wingspan The hiring stage your team selects starts onboarding in Wingspan. An engagement template sets required checks. Each assignment tracks the checks for one worker. Forms follow the worker type. Readiness status flows back to Workable. One completed check does not clear every assignment.
Requisition	Engagement templates and assignments	Workable Recruiting to Wingspan Workable requisitions supply team and budget context. These details tag Wingspan engagement templates and assignments. Finance groups costs by team. Budget tags do not approve work or release funds.
Worker Classification (custom attribute)	Worker records (payees)	Workable Recruiting to Wingspan A Workable custom field carries the worker type. Selected hires keep their Contractor or W-2 type in Wingspan, which sets the right onboarding and pay path. W-2 wages use employee payroll rather than contractor bills.
Onboarding Readiness Status (custom attribute)	Requirements and eligibility	Wingspan to Workable Recruiting Wingspan sends check status back to a Workable custom field. Recruiters see when a worker is ready for work on their job. Passing checks on one job does not mean clearance for all jobs.
Job	Engagement templates and assignments	Reference or reporting Job titles, teams, and locations from Workable link to work templates in Wingspan. Worker jobs inherit these tags. This helps your team group jobs by department. It keeps your books tidy. It cuts manual tagging.
Department	Engagement templates and assignments	Reference or reporting Workable departments map to work templates in Wingspan. They also link to worker assignments. This tags each job with a cost center. Finance can group worker spend by team. It keeps your books tidy. It cuts manual work.