HR integration
This guide connects Personio contractor records with Wingspan onboarding, assignments, and pay. Select the worker profiles to sync and set agreed rates for each assignment. Review contractor work logs and approve payables before payment. W-2 workers use employee payroll with withholding.
Personio 
Connect the work to the payment
Personio
Person profile (with external employment type)
Wingspan
Contractor (payee)
Personio
Contractor readiness status (custom attribute)
Wingspan
Requirements and eligibility
Personio
Project and org unit
Wingspan
Engagement template and assignment
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Wingspan tracks contractor tax forms, tax ID checks, and required insurance for each assignment. Readiness updates a Personio status field when checks pass review. Your team sees who is ready for the selected work, with contractor and W-2 forms following their own paths.
Approved contractor hours fill Wingspan work logs. Agreed rates set the total. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Your team spends less time copying hours.
Contractors add bank details and tax forms in Wingspan. Payment dates, status, and references return to Personio so your team can track progress. Choose the additional fields each team needs and set access for sensitive worker data.
Personio tracks worker profiles, hiring, and time. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.
This guide follows selected contractor records from Personio into Wingspan. An engagement is a reusable work template. Each assignment links one worker to it and tracks the required checks. W-2 workers use employee payroll with tax withholding.
Approved contractor hours fill Wingspan work logs. Agreed rates set the total. Work-log approval creates one amount owed, shown as an invoice to the contractor and a payable to your team. Finance gives separate payment approval.
Readiness and payment status flow back to Personio. Deposit confirmation means the sending bank finished processing. It does not prove the worker's bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Contractor (payee)
Personio to Wingspan
Selected Personio contractor profiles create Wingspan worker records with the Contractor type. Creating a record and sending an invite are separate steps. Required checks follow each assignment. W-2 pay uses employee payroll with withholding.
Requirements and eligibility
Wingspan to Personio
Wingspan shares assignment readiness in a Personio custom field. Your team sees who is ready for that work. One passed check does not clear every job.
Engagement template and assignment
Personio to Wingspan
Projects and teams in Personio define work templates in Wingspan. In Wingspan, a work template is called an engagement. Each worker assignment is called an assignment. This maps project work and costs to your internal teams. Each job keeps its own dates, terms, and required checks.
Rate card and pay terms
Personio to Wingspan
Agreed pay rates from Personio create rate cards for worker assignments in Wingspan. Rate cards set the agreed rates for logged hours or fees. This makes sure bill amounts match what you agreed to pay. Approving pay remains a separate step in Wingspan.
Work log and payable
Personio to Wingspan
Approved contractor attendance fills Wingspan work items. A work log groups them for one assignment. Agreed rates set the total. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Payable accounting allocation
Personio to Wingspan
Cost center codes from Personio attach to worker payables in Wingspan. This helps your finance team track spending by team. It keeps tracking clean when you match payments to your books.
Payment and deposit confirmation
Wingspan to Personio
Wingspan shares payment dates, status, and references with Personio. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Your team answers worker questions. Finance reviews returns separately.
01
You add a worker in Personio. You mark them as an external worker.
A manager selects a Personio contractor profile. Contact details supply a Wingspan worker record. An invite starts onboarding. The contractor completes checks for their assignment. Wingspan shares readiness with Personio. A completed check on one job does not clear every job.
02
A contractor logs hours. A manager confirms the time in Personio.
A manager approves contractor hours in Personio. The hours fill a Wingspan work log. Agreed rates set the total. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables.
03
A contract ends in Personio. You mark the worker inactive.
HR sets an end date or inactive status in Personio. The sync updates the Wingspan assignment. Your team reviews open work logs and payables. Finance approves final amounts owed. A contractor payroll run pays approved payables. Tax forms and payment records remain available for reporting.
Select the Personio profiles this contractor workflow uses, using external worker type or custom fields. Keep each worker's type clear. Contractors complete contractor onboarding and use payables. W-2 workers use employee payroll with tax withholding.
Workers enter bank details and submit Form W-9 in Wingspan. Select the readiness updates, payment references, and other details your Personio team needs. Set access for sensitive fields and documents before sharing them.
Checking work hours is not the same as approving pay. A manager confirms attendance in Personio. Then the work log moves to Wingspan for review. Once the work log is approved, Wingspan creates a bill, called a payable. Your team must approve the payable before any money moves. Then you can release pay in a scheduled payroll run.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
HR
Connect Workday with Wingspan to manage worker records. Workday orders set budgets and rates for assignments. Your team approves contractor work and reviews bills. Wingspan runs worker pay. Payment updates flow back to Workday to help match your books. W-2 pay keeps its own payroll path.
Explore integration
HR
Wingspan connects with ADP Workforce Now. You pay contractors and keep staff payroll separate. Track worker records in one place. Set clear job rules. Match cost codes to each bill. Export pay totals to your books. Run contractor pay without mixing bills into staff payroll.
Explore integration
HR
Connect Bullhorn placements to Wingspan worker records and assignments. Each worker keeps their Contractor or W-2 type. Placements link workers to your engagement templates. Approved contractor time feeds work logs and payables. Finance approves payment before money goes out. Pay status flows back to your staffing team.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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