Give every worker one clear path from invitation to payment.
Collect what each worker needs to provide, then keep every payment, document, and work record on one profile.
reduction in onboarding time at Pacesetter Claims
saved at Fizz Social
faster contractor onboarding at CRU Group
Stop rebuilding the worker record at every step
Without one system, a worker enters the same details four times: once in an onboarding form, again in a payment portal, again in a support ticket, again at tax time. Your team reconciles the difference afterward.
One profile replaces all four, and it stays with the worker for the whole engagement. Kick off onboarding with just an email address, one off or in bulk with a bulk upload. Wingspan customers regularly start onboarding for 100s or 1000s of contractors at a time.
Wingspan handles the rest of the process, including W-9 collection, TIN verification, and bank verification. Workers complete every step in an app built for them, and you track progress along the way.
Set group-based onboarding policies
Each group of workers can follow its own onboarding policy. Queue onboarding for any number of workers and have them finish every step automatically when they're staffed on a project. Step up verification or add onboarding requirements for the groups that need it.
Collect items such as:
- Contact and business information
- W-9 or supported international tax documentation
- Payment details
- Agreements and acknowledgements
- Licenses and professional credentials
- Certificates of insurance
- Background-check authorization and status
- Client-specific requirements
Assign groups by onboarding status or by any attribute on a worker profile. You can see who's ready and who's stuck, down to the requirement holding them up.
Keep engagements and history connected
Create an engagement with dates, terms, rates, required documents, and approval rules. When the worker returns for another project, reuse the verified profile and add only what changed.
If the worker later moves into a seasonal, temporary, or part-time W-2 role, their identity and work history carry over while payroll follows the rules for employees.
Give workers one place to manage their own details
Workers get one place to finish requirements and update the profile details you allow them to change. They can check payment status, find tax documents, and ask for help there too. When they can see where things stand, your team fields fewer questions.
Managing worker profiles and eligibility doesn't stop at onboarding. Workers can update their personal data themselves, contractors can change their entity type, and Wingspan handles the re-verification that change requires.
Changes sync into your integrated business systems and flow through to billing and tax documents.
Automate the next step and keep the decisions with your team
Rules move a worker to the next step as soon as their requirements are complete. Wayfinder AI reviews supported documents and flags anything missing, expired, or mismatched so a person can resolve it.
Your team sets the policies and approval paths. Exceptions and payment releases wait for someone to approve them.
One record feeds the rest of your operation
The same worker record supports:
- Work logging and rate cards
- Contractor invoices and payables
- Payment schedules and payout status
- Client billing
- 1099 preparation and corrections
- Worker support history
- Reporting and audit exports
The lifecycle extends past contractors
Contractors are where most teams start. The same record and requirements carry the rest of your flexible workforce.
International contractors need the right tax and payment details on file. Wingspan collects them, pays across supported countries and currencies, and keeps a clear record for your team and for each contractor.
Seasonal, temporary, and part-time W-2 employees run payroll on that same record, so you keep the required employee record and your whole workforce in one process.
AI agents can join those operations where that model fits. Wingspan provides the permissions, activity records, and payment infrastructure to manage them alongside the rest of your workers.
