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Event Production & Staging
Pay your crew the day the show wraps — not net-30 after load-out.
Wingspan gives event production companies instant crew payments, one-time onboarding that carries across every show, and automated 1099 filing — built for the day-rate AV techs, riggers, and stagehands who make live events happen.
Same-day
Crew receives funds the day their hours are approved — no 30-60 day wait for a paper check.
Crew payments
1 profile
AV techs and stagehands onboard once. Their W-9, insurance, and banking carry across every project.
Every show
0 spreadsheets
1099-NECs for every contractor across every show code, filed and delivered automatically.
At year-end
Stop losing your best A1s and riggers to companies that pay faster
In a labor-shortage market, pay speed is your recruiting tool. Your top audio engineers and lighting designers work for 5-10 production companies in a given year.
When you pay net-30 and a competitor pays on wrap, your crew takes their call first. Wingspan pays contractors via instant transfer, same-day ACH, or standard ACH the day their hours are approved — per diems, buyouts, and reimbursements attach to the same payment.
Onboard 60 crew members for trade show week without emailing a single W-9
When you scale from 20 staff to 200 freelancers for InfoComm week, document backlogs cost you. Wingspan collects W-9 tax forms, certificates of insurance, direct deposit details, and signed contractor agreements in one self-serve flow.
Import rosters via spreadsheet and send bulk invitations in minutes. Once a technician is onboarded, their profile carries to the next show — no repeat paperwork each season.
File 1099s across 40 show codes without manual reconciliation
Payments tracked across dozens of project codes pile up into a year-end accounting nightmare. Your finance team spends weeks in January reconciling contractor earnings across shows, markets, and day rates.
Wingspan tracks every payment to every contractor across every project throughout the year, tagged to show codes for client billing. At year-end, 1099-NEC forms generate automatically for every qualifying contractor and deliver through the contractor portal.
Defend your 1099 classifications before the DOL comes asking
IATSE represents 168,000 stagehands as W-2 employees. The DOL and state labor boards actively target production companies that classify crew as 1099 contractors while setting their hours, providing equipment, and controlling their work.
Mid-market firms that still rely on 1099 crews face growing exposure as Encore and Freeman already moved to W-2 models after regulatory pressure. Wingspan documents every engagement as a distinct B2B relationship: signed contractor agreements, independent invoicing records, and project-based payment histories with timestamps.
Wayfinder AI flags expired insurance certificates and mismatched TINs automatically. If an auditor requests your classification documentation, you produce it in minutes — organized by contractor, by show, by date.
We had to manually onboard 60 crew members for a trade show week. Three of them showed up on-site before their paperwork was done. That's the kind of thing that costs you.
Production Manager
Mid-market corporate AV firm
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