API & custom integration
Connect your internal apps to Wingspan with the Custom API integration. Sync worker records, assignments, and approved work. Worker types include Contractor and W-2. Contractor pay uses invoices and payables. W-2 pay uses pay statements and employee payroll runs. Read check and payment status in your own tools.
Your apps 
Connect your apps to worker workflows
Your apps
Worker roster
Wingspan
Worker records (payees)
Your apps
Work templates
Wingspan
Engagement templates
Your apps
Job assignments
Wingspan
Assignments (payee engagements)
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Sync selected worker records from your app to Wingspan with their Contractor or W-2 type. An invite starts onboarding, and workers complete the forms for their type. Your app reads check status and readiness for the linked assignments.
Send approved contractor hours, tasks, or shifts to Wingspan work logs. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Known amounts also enter as direct payables. Use one path for each cost.
Read payment status and references in your own app. Your team tracks pay in transit, paid records, and returns. Deposit confirmation means the sending bank finished processing. It does not prove the worker's bank posted funds.
Your internal apps track daily work and client projects. The Custom API integration links those records with Wingspan. Each Wingspan worker record is called a payee. Worker types include Contractor and W-2.
An engagement is a reusable work template. It sets rates, work rules, and required checks. Each assignment links one worker to that template. Check status and review rules determine readiness for the attached assignments.
Contractor work entries fill work logs. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. W-2 workers receive pay statements through employee payroll runs with taxes withheld.
Client invoices bill your clients. They stay separate from worker pay. Your tools read payment status and funds movement references. Deposit confirmation means the sending bank finished processing. It does not prove the worker's bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Worker records (payees)
Your apps to Wingspan
Selected worker profiles sync to Wingspan worker records. Each record is called a payee. Keep the chosen Contractor or W-2 type. Creating a record and sending an invite are separate steps. Payment setup and required checks stay separate from record creation. Creating a worker does not approve payment.
Engagement templates
Your apps to Wingspan
Project scopes in your app map to reusable work templates in Wingspan. An engagement is a work template. Each template sets default rates, work rules, and required checks. Your team sets checks for each template. This keeps job terms clear.
Assignments (payee engagements)
In both directions
Worker placements sync to Wingspan assignments. Each assignment links one worker to an engagement template. It keeps its own dates and terms. Your app reads readiness for the assignments your team selects. One completed check does not clear every assignment.
Work logs and work items
Your apps to Wingspan
Approved contractor hours, shifts, and tasks fill work items in Wingspan. A work log groups entries for one assignment. Agreed rates set the amount. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Payables
In both directions
Known contractor amounts create direct payables in Wingspan. Work logs supply another path. Choose one path for each cost. The contractor sees an invoice. Your team sees a payable. These are two views of one amount owed. Finance gives separate payment approval before money moves.
Client invoices
Your apps to Wingspan
Client billing events supply Wingspan client invoices. Each bill links to a client payer and client engagement. Client billing stays separate from contractor payables and W-2 payroll. Finance reviews collections and worker pay separately. Client payment does not release worker pay on its own.
Payment status and references
Wingspan to Your apps
Your app reads Wingspan payment status and funds movement references. Paid is the payment record in Wingspan. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Payments can still return. Finance matches the references to bank activity.
Tax information
Reference or reporting
Tax readiness flags and yearly totals sync to your reporting tools. Syncing a summary does not submit a tax filing to the government.
Requirement definitions and requirements
In both directions
Reusable check definitions set the rules in Wingspan. Your app links checks to the selected work templates. Check results and review decisions stay distinct. A requirement can serve several attached assignments. Your app reads check status and payment readiness for those assignments. Readiness does not give payment approval.
01
Your team creates a new worker profile and links a placement.
Your app sends selected worker details to Wingspan. Each worker keeps their Contractor or W-2 type. An invite starts onboarding. The assignment links the worker to an engagement template. Checks follow your review rules. Your app reads check status and readiness for that assignment. Completing one check does not clear every job.
02
A field lead approves finished contractor work in your app.
Approved contractor work details fill a Wingspan work log. Agreed rates set the amount. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Your app reads payment status and references.
03
Your team completes a client project.
Your billing app supplies a Wingspan client invoice. The invoice links to the client payer and client engagement. Worker costs use their own assignments. Contractor payables and W-2 payroll follow separate pay paths. Finance reviews client billing and worker pay separately. Shared references help your team compare income and costs.
Decide how your tools separate contractor and W-2 workers. The worker record in Wingspan holds the chosen type. Contractor pay uses invoices and bills you owe. W-2 workers use pay statements and payroll runs with taxes withheld. Keep these two pay tracks separate.
Decide who reviews work and who approves pay. Approving a work log sets the amount owed. Payment needs a separate sign-off from finance. Finance approves pay before money moves. Keeping these steps separate protects your money.
Choose the records, status, and references your internal apps read. Shared IDs match updates to the right workers and assignments. Check the latest record state when an event arrives. Set access by role for private records.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
CRM
Connect Salesforce CRM to Wingspan. Use won deals to set up work templates and worker assignments. Track onboarding checks and bill your clients. Manage contractor payables and W-2 payroll with clear approvals. Keep sales, client billing, and worker pay linked.
Explore integration
Accounting
Connect Wingspan to QuickBooks Online to keep your books up to date. Sync approved contractor bills, client invoices, and payment records. Wingspan manages worker onboarding and tax forms. Your team matches costs and payments with less retyping.
Explore integration
Screening
Link Checkr background checks to chosen worker records in Wingspan. Report status and results flow to the right worker checks. Your team reviews each check under its own rules. See which checks each worker job still needs.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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