Accounting integration
Connect Wingspan to QuickBooks Online to keep your books up to date. Sync approved contractor bills, client invoices, and payment records. Wingspan manages worker onboarding and tax forms. Your team matches costs and payments with less retyping.
QuickBooks Online 
Connect the work to the payment
QuickBooks Online
Vendors
Wingspan
Contractors (payees)
QuickBooks Online
Bills
Wingspan
Payables
QuickBooks Online
Bill payments
Wingspan
Payment status and references
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Approved contractor payables create bills in QuickBooks Online. The sync matches each bill to the right vendor. It adds your expense accounts and class tags. Amounts and dates follow the payable. Your team spends less time entering bills.
Wingspan links client bills to contractor costs. Client invoices sync to QuickBooks Online. Contractor payables post as bills you owe. You see project profit in one place.
Contractor pay in Wingspan syncs as bill payment records in QuickBooks Online. Each entry links to the open bill. It posts to your bank clearing account. The sync adds records once the sending bank finishes processing. Your books stay ready to match bank feeds.
QuickBooks Online tracks vendors, bills, and client invoices. Wingspan manages worker records, onboarding checks, and pay. In Wingspan, each worker record is called a payee. Worker types include Contractor and W-2.
Contractors submit work logs for review. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval before pay goes out.
Contractor payables sync to QuickBooks Online as vendor bills. Client invoices sync to customer invoices. W-2 pay follows its own payroll path. Payroll totals post to your books through journal entries.
Choose single bills or summary entries for contractor costs. Set the accounts and tags your team uses to track each cost.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Contractors (payees)
Wingspan to QuickBooks Online
Contractor worker records in Wingspan link to QuickBooks Online Vendor records after required onboarding checks are reviewed. Selected legal names and addresses sync to the vendor. W-2 workers keep their worker type, and their costs follow the payroll accounting path.
Payables
Wingspan to QuickBooks Online
Contractors submit work logs for completed tasks. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. That payable syncs as a Bill in QuickBooks Online. Finance gives separate approval before pay goes out. W-2 wages follow the payroll path, not vendor bills.
Payment status and references
Wingspan to QuickBooks Online
Wingspan pays contractors in payroll runs. The bank sending the pay processes the transfer. Wingspan then updates the status to deposit confirmed. This means the sending bank finished processing. It does not prove the worker’s bank posted funds yet. Wingspan then adds a BillPayment in QuickBooks Online. The entry marks the open bill as paid. It also credits your bank clearing account.
Client payers and client engagements
QuickBooks Online to Wingspan
QuickBooks Online Customer records supply client billing details. The client maps to a payer in Wingspan. A client engagement tracks agreed work for that client. It stays separate from worker assignments. Adding a client does not create a worker or assign work.
Client invoices and payers
Wingspan to QuickBooks Online
Wingspan client invoices sync to QuickBooks Online as Invoice records. They carry client details, amounts, and line items. Each bill links to the client payer. Client invoices stay separate from contractor payables. Your team tracks income and costs in the right accounts.
Work logs and work items
QuickBooks Online to Wingspan
QuickBooks Online expense accounts supply cost codes in Wingspan. Your team links work and payable line items to those codes. The resulting vendor bills post to the right expense accounts. Account codes describe costs. They do not approve work or payment.
Engagement templates and assignments
QuickBooks Online to Wingspan
Tracking classes from QuickBooks Online sync to Wingspan. You can add class tags to work templates or worker assignments. You can also add them to specific bills you owe. Classes let finance track profit and loss by project or team. They tag contractor costs without extra work at month end.
01
A contractor finishes onboarding in Wingspan.
An invited contractor finishes onboarding checks in Wingspan. These checks include W-9 forms. Wingspan stores worker records for contractors and W-2 employees. An admin reviews the contractor record. The app then creates a Vendor in QuickBooks Online. The sync sends the name and address. QuickBooks Online sends back a vendor ID to confirm.
02
Finance approves a contractor payable.
A contractor submits a work log. A manager reviews and approves it. This creates one amount owed. The contractor sees an invoice. Your team sees a payable. The payable posts as a Bill in QuickBooks Online with vendor and expense details. Finance gives separate payment approval. The linked records keep the bill easy to track.
03
Finance starts a contractor payroll run.
Finance picks approved payables and starts a contractor payroll run. Wingspan sends the pay through banking networks. The app tracks the pay until the sending bank finishes processing. This deposit confirmation means the sending bank finished its step. It does not prove the worker’s bank posted funds yet. Wingspan then creates a BillPayment in QuickBooks Online. The entry marks the open bill as paid. It also credits your bank clearing account. This keeps your books ready to match bank feeds.
Choose how contractor costs post to QuickBooks Online. Single bills keep detail for each payable. Summary journal entries group costs for your ledger. W-2 payroll uses its own accounting entries. Choose one posting path for each cost to avoid duplicates.
Choose the vendor details your QuickBooks Online accounting workflow needs, such as names and business addresses. Set role permissions for any sensitive fields or documents. Accounting staff track ledger totals, while operations teams manage worker records.
Set clear rules for client billing and contractor pay. Your team tracks client collections separately from contractor payables. Keep agreed worker payment terms in view. Finance gives payment approval in Wingspan. A client payment does not release worker pay on its own.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Accounting
Connect Wingspan with NetSuite to match pay to your books. Wingspan holds worker records and checks. Approved contractor bills sync to NetSuite as vendor bills. Employee pay runs post as summary journal entries. Your NetSuite balances stay up to date.
Explore integration
Accounting
Connect Wingspan with Xero to keep your books up to date. Approved contractor payables sync to Xero as purchase bills. Client bills post as sales invoices. Payment records help you match bank entries to your books.
Explore integration
Accounting
Wingspan connects with Oracle Fusion Cloud ERP. Onboard workers and track required checks. Contractor records sync as suppliers. Approved contractor bills flow to Oracle Payables. Client bills sync to Oracle Receivables. Payment updates help match your books. W-2 pay stays on the payroll path.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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