Ecommerce integration
Connect Square with Wingspan to link worker records, visits, and tracked hours. Your team reviews completed service work and closed timecards. Contractor work approval creates one amount owed. Finance gives separate approval before pay. W-2 pay keeps its own payroll path. Customer sales stay separate from worker costs.
Square 
Connect the work to the payment
Square
TeamMember
Wingspan
Worker records (payees)
Square
Timecard (closed)
Wingspan
Work logs and work items
Square
Booking
Wingspan
Engagement templates and assignments
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Selected Square team members sync to Wingspan worker records. Keep the Contractor or W-2 type. Workers add the right forms in Wingspan. Your team reviews checks for each assignment. Selected booking fields show readiness for store leads.
Reviewed visits and closed timecards sync to Wingspan work items. A manager approves the contractor work log. Agreed rates set one amount owed. The worker sees an invoice. The payer sees a payable. Finance gives separate payer approval before pay. W-2 wages keep their own payroll path.
Selected booking fields show readiness for the assignment. Store leads see progress. Access to Wingspan worker records still follows Wingspan roles and rules.
Square tracks team members, bookings, sales, and timecards. Wingspan manages worker records, checks, work, and pay. Each worker record is called a payee in Wingspan. It keeps the selected Contractor or W-2 type.
Your team chooses which Square workers sync. Contractors add Form W-9 and required files in Wingspan. W-2 workers use their own hire forms and payroll with withholding. Each worker has an assignment under a reusable engagement template. Readiness applies to that assignment.
Booking details provide context for planned service work. Your team confirms when the work is finished. A booking alone does not prove completion. Reviewed work and closed timecards sync to Wingspan work logs. Approving contractor work creates one amount owed. The worker sees an invoice. The payer sees a payable. Finance gives separate payer approval before pay.
Square sales and payouts track customer money. They stay separate from worker payments. Wingspan payment updates help your team match worker costs. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Worker records (payees)
In both directions
Selected Square team members sync to Wingspan worker records. Each record keeps its Contractor or W-2 type. Creating the record and inviting the worker are separate steps. Workers add the right forms in Wingspan, and your team reviews checks for each assignment.
Work logs and work items
Square to Wingspan
A closed Square timecard records the end of a shift. Your team reviews the hours before sync. Selected hours become work items in a Wingspan work log. A manager approves the contractor work log. This creates one amount owed. The worker sees an invoice. The payer sees a payable. Finance gives separate payer approval before pay.
Engagement templates and assignments
In both directions
Square booking details link a customer, service, and team member. They provide scope for the matching Wingspan assignment. The engagement template sets shared rates and checks. Each assignment keeps worker dates and terms. Store leads review readiness before booking work. Your team confirms completed work separately.
Payables
Square to Wingspan
Square service order lines provide context for contractor costs. For a known amount owed, use a direct payable in Wingspan. For tracked hours or units, use work log approval. Choose one path for each cost. A customer payment does not approve worker pay. Finance gives separate payer approval. W-2 costs stay on the payroll path.
Client invoices and payers
In both directions
Square Invoices sends bills to clients. These bills link to client projects in Wingspan. The client acts as the payer. Your team tracks client bills apart from bills you owe workers. Collecting money from a client does not release worker pay on its own. Finance keeps client sales and worker pay separate.
Requirements and eligibility
Wingspan to Square
Engagement templates set required checks. Wingspan tracks each worker check on the assignment. Your team reviews the results. Selected readiness flags sync to booking custom attributes. Store leads see progress. Passing one assignment does not clear every assignment.
Payment status and references
Reference or reporting
Square Payment and Payout records track customer sales and money sent to your business. Use Wingspan worker payment dates and references to reconcile worker costs separately. Deposit confirmed in Wingspan means the sending bank or provider finished processing. It does not prove the worker bank posted funds.
Work logs and work items
Square to Wingspan
A Square customer refund flags linked project costs for review. Your team checks the work and amounts owed before making changes. A customer refund does not erase valid worker pay. Keep clear rules for disputes and corrections. Finance reviews new payments before payer approval.
01
Your team confirms that service work is finished.
Square booking and order details provide context for the visit. Your team confirms the work and agreed amount. For tracked units, sync work items and approve the contractor work log. For known amounts, choose the direct payable path. Use one path for each cost. Finance gives separate payer approval. Wingspan pays the approved amount.
02
Your team reviews a closed Square timecard.
A worker clocks out and the timecard closes. Your team reviews the hours. Selected hours sync to a Wingspan work log. A manager approves the contractor work. This creates one amount owed. The worker sees an invoice. The payer sees a payable. Finance gives separate payer approval. Payment dates and references help match your books.
03
Your team issues a Square customer refund.
The refund flags linked project costs for review in Wingspan. Your team checks the work and amounts owed. A customer refund does not erase valid worker pay. Review disputes and corrections before changing records. Finance gives payer approval for new payments in a separate step.
Choose which Square team members sync. Keep Contractor or W-2 on each Wingspan worker record. Contractors use contractor forms and bills. W-2 workers use pay statements and payroll with withholding. Choose one tool to send each payment and one owner for each tax filing.
Square payouts send customer sales to your business bank. Wingspan worker payments use a separate pay path. Keep sales and worker costs separate in your books, using payment dates and references to match records.
Set clear rules for refunds, disputes, and worker cost review. A booking alone does not prove work was completed. A customer refund does not erase valid amounts owed to workers. Your team reviews the records before corrections. Payer approval for pay stays separate.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Ecommerce
Connect Stripe with Wingspan to link client billing and worker pay. Collect client payments through Stripe Billing. Track the related contractor costs in Wingspan. Your team reviews funds and approves worker pay. Keep one owner for each payment. Client bills and worker pay keep separate controls.
Explore integration
Ecommerce
BigCommerce runs your store. Wingspan manages worker records and pay. Seller, affiliate, and service fees link store sales to contractor work. Your team checks the amount owed before payment. Orders and buyer profiles add context. They do not become workers or payables on their own.
Explore integration
Ecommerce
PayPal Braintree takes customer card and wallet payments. Wingspan manages worker records and pay. Service fees link sales to contractor bills. Your team reviews each amount owed before payment. Contractor pay and W-2 payroll follow separate paths.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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