Productivity integration
Connect Trello project cards with Wingspan work and pay. Selected workers keep their Contractor or W-2 type. Track readiness for each assignment. Approved contractor cards supply work logs or direct payables. Finance approves payment before money moves. Pay status flows back to your board.
Trello 
Connect the work to the payment
Trello
Card
Wingspan
Work logs and work items
Trello
Board
Wingspan
Engagement templates and assignments
Trello
Member
Wingspan
Worker records (payees)
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Connect finished Trello cards to contractor bills in Wingspan. When a worker completes a card, your lead approves the work. An approved work log creates one record of what you owe. The worker sees an invoice. Your team sees a payable. Finance approves the bill before a pay run. You skip manual sheets and keep approvals clear.
Show worker readiness directly on Trello cards. Leads see when a contractor finishes their W-9, confirms tax details, and uploads files. Checks belong to each assignment. Passing checks for one job does not clear a worker for all jobs. Your team knows who is ready before assigning key cards.
Keep project leads updated. Wingspan updates Trello custom fields as pay moves forward. Teams see when a bill is approved, paid, or processed by the sending bank.
Trello organizes tasks across boards, lists, and cards. Wingspan manages worker records, onboarding checks, and pay. A worker record is called a payee and keeps its Contractor or W-2 type.
A project board can match a Wingspan work template, with worker placements mapped to assignments under it. Each assignment has its own required checks. Contractors submit W-9 forms and receive payment for payables. W-2 workers use employee payroll runs with tax withholding.
Creating a worker record and linking a Wingspan account are separate steps. A contractor can receive pay without a linked account when your rules allow it. The required assignment checks still apply.
When a contractor finishes a card, your lead reviews the work. Approving the Wingspan work log creates one amount owed, shown as an invoice to the worker and a payable to your team. Finance approves the payable in a separate step before it joins a contractor pay run.
Payment status flows to Trello cards so project leads can track progress. Deposit confirmation means the sending bank finished processing. It does not prove the receiving bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Work logs and work items
Trello to Wingspan
Approved contractor cards fill Wingspan work items. A work log groups them for one assignment. Approving it creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Engagement templates and assignments
In both directions
A Trello board maps to an engagement template in Wingspan. A contractor role maps to an assignment under that template. Each worker record holds a Contractor or W-2 type. Milestones and dates align between tools. Your team tracks project goals without typing details twice.
Worker records (payees)
Trello to Wingspan
Selected Trello members link to Wingspan worker records. Each record is called a payee. Keep each worker’s Contractor or W-2 type. Joining a board does not create a worker record. An invite starts onboarding in Wingspan. Required checks follow the assignment.
Payables
In both directions
Approved contractor cards with known amounts create direct payables. Work details also enter through work logs. Choose one path for each cost. The contractor sees an invoice. Your team sees a payable. These are two views of one amount owed. Finance gives separate payment approval.
Work logs and work items
Trello to Wingspan
Trello card changes send alerts to Wingspan. Your team selects the changes that sync. Approved contractor work fills work logs or direct payables. Choose one path for each cost. Moving a card to review does not prove work is complete. Finance gives separate payment approval.
Payment status and references
Wingspan to Trello
Wingspan shares payment status in Trello custom fields. Paid is the payment record in Wingspan. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Payments can still return. A replacement payment uses a new payable.
Requirements and eligibility
Wingspan to Trello
Work templates set required checks for each worker assignment. Checks include W-9 forms, tax ID checks, and insurance files. Wingspan evaluates these checks and updates a readiness field on Trello cards. Checks belong to each assignment. Clearing checks on one job does not clear all jobs. Leads see who is ready before scheduling work.
01
A card moves to the Approved list on a Trello board.
A lead approves contractor work on a Trello card. Work details fill a Wingspan work log. A known amount creates a direct payable. Use one path for each cost. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Pay status flows back to Trello.
02
A team lead assigns a contractor to a Trello card.
A lead assigns a contractor to a task card. The workflow finds the worker record in Wingspan by email. It checks the required checks for that specific assignment. These include W-9 forms, tax ID checks, and insurance files. If checks are missing, Wingspan sets a card field to Pending. When the worker finishes all checks, the field updates to Ready. This tells your team that work can safely begin.
03
All milestone cards on a board reach the Completed list.
All milestone cards reach the Done list. Wingspan sets up client bills and worker pay under separate controls. A client engagement creates a bill for your client. Wingspan also queues approved contractor payables. A client paying their bill does not release worker pay on its own. Finance approves each contractor bill before a pay run. Pay status then syncs back to your cards.
Choose the Trello features your team uses. Set card fields for readiness, payable IDs, and pay status. Select the card changes that start a sync. Keep task review separate from payment approval in Wingspan.
Choose the worker details, assignment readiness flags, and payment updates to share on Trello cards. Set board access for the teams that need those records. Review any tax, banking, or document requirements when setting up the sync.
Select which board members link to Wingspan workers. Keep each worker’s Contractor or W-2 type. Guests, leads, and observers do not all need worker records. Set board access for the status your team shares.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Productivity
Connect Google Workspace with Wingspan to link worker records and project files. Invite workers to onboard. Share Google Drive folders for active assignments. Send approved sheet rows to Wingspan for work review. Contractor invoices and payables show one amount owed. Your team approves pay in a separate step. W-2 pay keeps its own payroll path.
Explore integration
Productivity
Connect monday.com to Wingspan to manage project workers. Team leads track tasks and approve work on boards. Wingspan handles worker invites, checks, and work logs. You keep full control over payments. Run payroll for contractors and W-2 employees with clear records.
Explore integration
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Connect Asana tasks to Wingspan worker records and pay. Worker types include Contractor and W-2. Track readiness for each assignment. Approved contractor tasks supply work logs or direct payables. Finance approves payment before money moves. Asana custom fields show pay status.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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