HR integration
This guide connects selected HiBob contractor records and approved time with Wingspan worker records and assignments. Wingspan tracks onboarding checks and payables. Finance approves payment separately, and readiness and payment status flow back to HiBob. W-2 pay uses employee payroll with withholding.
HiBob 
Connect the work to the payment
HiBob
Employee Profile (with employment type = "Contractor")
Wingspan
Contractor (Payee)
HiBob
Custom Field: Contractor Onboarding Readiness (custom field)
Wingspan
Requirements and eligibility
HiBob
Work Table (department, division, site, title)
Wingspan
Engagement Template and Assignment (Payee Engagement)
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Wingspan tracks contractor checks such as Form W-9, tax ID checks, and required insurance. Readiness status updates HiBob custom fields, so your team sees which assignment checks still need review. Readiness applies to the selected assignment.
Approved contractor hours fill Wingspan work logs. Agreed rates set the amount. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Your team spends less time copying hours.
Workers add payment details and tax forms in Wingspan. Payment dates and bank references sync to selected HiBob fields so your team can track progress. Deposit confirmation means the sending bank finished processing. It does not prove the receiving bank posted funds. Set access for any sensitive worker data your team shares.
HiBob tracks worker profiles, time, and job details. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.
This guide follows selected contractor records from HiBob into Wingspan. An engagement is a reusable work template. Each assignment links one worker to it and tracks the required checks. Creating a worker record and sending an invite are separate steps. W-2 workers use employee onboarding and payroll with withholding.
Approved contractor hours fill Wingspan work logs. Agreed rates set the amount. Approving a log creates one amount owed, shown as an invoice to the contractor and a payable to your team. Finance gives separate payment approval.
HiBob receives assignment readiness and payment status. Deposit confirmation means the sending bank finished processing. It does not prove the worker's bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Contractor (Payee)
HiBob to Wingspan
Selected contractor profiles in HiBob sync to Wingspan worker records with the Contractor type. Creating a record and sending an invite are separate steps. Required checks follow the assignment. W-2 workers use employee onboarding and payroll with withholding.
Requirements and eligibility
Wingspan to HiBob
Wingspan updates a custom field in HiBob with check status. Teams see if checks like W-9 forms, tax IDs, and insurance are done. Passing checks for one job does not clear a worker for every job.
Engagement Template and Assignment (Payee Engagement)
HiBob to Wingspan
Team, site, and role details in HiBob map to work templates or worker assignments in Wingspan. A work template holds reusable rules. An assignment is one worker assignment under that template. It has its own dates and terms. One worker can have multiple jobs at the same time.
Rate Card and Rate Calculation
HiBob to Wingspan
Pay rates and currency in HiBob set agreed rates in Wingspan. These rates apply to work templates and jobs. Wingspan uses them to price finished work. Approving work is not approving pay. Finance gives a separate sign-off before pay goes out.
Work Log and Work Items
HiBob to Wingspan
Approved contractor hours from HiBob fill Wingspan work items. A work log groups them for one assignment. Agreed rates set the amount. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Client Engagement (Payer Engagement) Context
Reference or reporting
Projects and clients in HiBob give context for client work in Wingspan. Your team tracks contractor costs by client project. Client bills stay separate from contractor bills. Getting paid by a client does not release worker pay on its own.
Requirements (Permits and Work Authorization)
Reference or reporting
Permits and dates in HiBob give context for required checks in Wingspan. Teams check if a permit meets job rules. A permit entry does not prove insurance or tax status. Wingspan checks readiness for each specific job.
Payments (Deposit Confirmation and Status)
Wingspan to HiBob
Wingspan pays contractors through pay runs and sends payment dates and bank references to a HiBob custom field. Your team uses these updates to track payment status. Deposit confirmation means the sending bank finished processing. It does not prove the receiving bank posted funds.
01
A lead sets a worker as a contractor in HiBob.
A manager selects a contractor profile in HiBob. The details create a Wingspan worker record. An invite starts onboarding. The contractor completes checks for the assignment. Your team reviews required files. Wingspan shares assignment readiness with HiBob.
02
A lead signs off on contractor hours in HiBob.
A manager approves contractor hours in HiBob. The hours fill a Wingspan work log. Agreed rates set the total. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Pay status flows back to HiBob.
03
An admin sets an end date for a contractor in HiBob.
HR sets an end date or inactive status in HiBob. The sync updates the Wingspan assignment. Your team reviews open work logs and payables. Finance approves final amounts owed. A contractor payroll run pays approved payables. Pay status flows back to HiBob. Tax and payment records remain available for reporting.
Select the HiBob profiles for this contractor workflow and keep each worker's type clear. Contractor work uses payables and 1099 reporting. W-2 workers use employee payroll and pay statements with withholding. Readiness applies to each assignment.
Workers submit tax forms and bank details in Wingspan. Select the check status, payment references, and other fields your HiBob team needs. Set access for sensitive fields and documents before sharing them.
Checking work hours is not approving pay. A lead signing off on hours in HiBob confirms that work took place. That sign-off does not release funds. In Wingspan, approved hours turn into bills. Finance gives a separate sign-off before pay goes out.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
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Explore integration
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Explore integration
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Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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