ATS integration

Hire in JazzHR and onboard workers in Wingspan

Connect JazzHR with Wingspan to link hiring and worker onboarding. Selected hired applicants sync to worker records. Each record keeps its Contractor or W-2 type. Job details provide scope for work templates and assignments. Recruiters see readiness updates.

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JazzHR logo JazzHR
Wingspan

Connect the work to the payment

  • JazzHR

    Hired Applicant

    Wingspan

    Worker records (payees)

  • JazzHR

    Job

    Wingspan

    Engagement templates and assignments

  • JazzHR

    Assignment start date (custom field)

    Wingspan

    Engagement templates and assignments

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Speed up worker onboarding

Selected hired applicant details sync from JazzHR to Wingspan. Keep the Contractor or W-2 type on the worker record. Your team invites the worker to add the right forms. Assignment checks show what still needs review. Your team spends less time retyping new hire details.

Keep tax IDs and bank details safe

JazzHR receives selected assignment readiness updates, so recruiters see which checks still need review. Access to Wingspan worker records follows Wingspan roles and rules.

Keep worker types distinct

Keep the selected Contractor or W-2 type on each Wingspan worker record. Job type in JazzHR supplies hiring context. Your team confirms worker type before onboarding. Contractors use contractor forms and bills. W-2 workers use pay statements and payroll with withholding.

How JazzHR works with Wingspan

JazzHR tracks applicants, job posts, and hiring stages. Wingspan manages worker records, checks, work, and pay. Selected hired applicants sync to worker records, called payees in Wingspan. Each record keeps its Contractor or W-2 type.

Job details provide scope for reusable engagement templates. Each worker has a separate assignment under a template. The assignment keeps worker terms, dates, and agreed rates. Contractors submit Form W-9 and required files. W-2 workers use their own hire and withholding forms. Your team reviews checks for each assignment.

Selected readiness updates sync back to JazzHR. Creating a worker record does not clear checks or approve pay. Your team keeps control of each step.

Start with the records you already use

Job
A job post in JazzHR. It lists the job title, department, pay range, and job type. It separates contractor roles from employee roles.
Applicant (candidate profile)
A candidate profile in JazzHR. It holds the worker's name, email, phone number, address, and resume.
Job application
A record that links a candidate to an open job. It tracks their hiring stage, interview scores, and hire status.
Workflow step (hiring stage)
A recruiting stage in your hiring pipeline. Moving a candidate here can trigger an export to Wingspan.
Candidate export
A selected hiring handoff. It sends hired applicant and job details to Wingspan.
Start date (custom field)
A custom date field in JazzHR. It records the first day of work for the new worker assignment.
Document attachment (candidate file)
A file attached to a candidate in JazzHR. It stores signed agreements, offer letters, or resumes.
Task
A to-do item in JazzHR for your team. It tracks interview steps, file checks, and handoff tasks.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Hired Applicant

Worker records (payees)

JazzHR to Wingspan

Selected hired applicant details sync to Wingspan worker records. Keep the Contractor or W-2 type. Creating the record, sending an invite, and linking an Account are separate steps. A hire event does not clear worker checks or approve pay.

Job

Engagement templates and assignments

JazzHR to Wingspan

JazzHR job details provide scope for a reusable engagement template in Wingspan. The template sets shared rates and checks. Each worker gets a separate assignment under it. Accepted terms set worker dates and rates. A single template supports separate worker assignments.

Assignment start date (custom field)

Engagement templates and assignments

JazzHR to Wingspan

A selected JazzHR start date sets the worker assignment start date in Wingspan. The engagement remains a reusable template. The assignment keeps that worker's dates and terms. Your team checks dates and required checks before work starts.

Document attachments

Requirements and eligibility

JazzHR to Wingspan

Selected signed agreements and offer files sync from JazzHR to Wingspan. They link to a check on the worker assignment. Your team reviews each file before clearing the check. A file upload alone does not make the worker ready for pay.

Applicant job-stage status

Requirements and eligibility

Wingspan to JazzHR

Selected assignment readiness updates sync from Wingspan to JazzHR notes. Recruiters see which checks passed review. Passing one assignment does not clear every assignment. Payer approval to pay stays separate.

Approved compensation context

Payables

Reference or reporting

JazzHR pay ranges provide context for agreed worker rates in Wingspan. A job pay range does not create a bill or approve pay. Approving contractor work creates one amount owed. The worker sees an invoice. The payer sees a payable. Known amounts use direct payables instead. Finance gives separate payer approval. W-2 pay uses employee payroll.

Hiring status for reporting context

Tax forms and reporting

Reference or reporting

JazzHR records the worker's hire date. Wingspan collects Form W-9 for contractors and files 1099 forms based on reportable payments. W-2 workers receive Form W-2 through employee payroll reporting.

Integration workflows

01

Hired applicant to worker onboarding

Your team selects a hired JazzHR applicant.

Selected applicant details sync to a Wingspan worker record. Keep the Contractor or W-2 type. Your team invites the worker to add the right forms. Wingspan tracks checks for each assignment. Your team reviews the results. Selected readiness updates sync back to JazzHR.

02

Job handoff to worker assignment

Your hiring team fills a job and confirms the start date.

JazzHR job details provide scope for an engagement template in Wingspan. The hired worker gets a separate assignment. Keep the Contractor or W-2 type on the worker record. Accepted terms set rates and start dates. Your team reviews department codes and assignment checks. Setting up the assignment does not approve pay.

03

Signed agreements to check review

A candidate signs an agreement in JazzHR.

A selected signed agreement syncs from JazzHR to a Wingspan assignment check. Your team reviews the file and other required checks. Uploading or signing a file alone does not clear every check. Wingspan tracks readiness for that assignment. Selected readiness updates sync back to JazzHR. Payment approval stays separate.

Plan your integration

Choose the hiring handoff

Choose the JazzHR stage or reviewed export that starts worker sync. Keep applicants separate from active worker records. Confirm Contractor or W-2 type before onboarding. The hired event does not clear checks or approve work and pay.

Keep project and team details clear

Selected JazzHR project codes and start dates provide context for Wingspan assignments. Keep matching department and cost center codes. Your team reviews the assignment terms and dates. These links help group worker costs in reports.

Set document storage boundaries

Choose which signed agreements sync to Wingspan assignment checks. Your team reviews each file before clearing the check. Set access for any hiring, tax, or banking documents shared in the workflow. Each tool's roles and access rules still apply.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types
Selected hired applicant details sync to Wingspan worker records. Each record keeps its Contractor or W-2 type. Creating a record, sending an invite, and clearing checks are separate steps.
Engagements and assignments
Job details provide scope for reusable engagement templates. Each worker gets a separate assignment under a template. The assignment keeps worker dates, terms, and rates.
Requirements and eligibility
Signed agreements provide files for worker assignment checks. Your team reviews the result in Wingspan. A file upload alone does not clear every check. Passing one assignment does not clear every assignment.
Work logs and approved work
JazzHR tracks applicants. Workers submit work logs in Wingspan or other tools. Reviewing work is separate from approving pay.
Payables
JazzHR pay ranges supply rate context. Contractor work approval creates one amount owed in Wingspan. The worker sees an invoice. The payer sees a payable. Finance gives separate payer approval. W-2 pay uses pay statements and employee payroll.
Client invoices
Manage client billing in Wingspan with client invoices and client engagements. Keep client billing terms and approvals separate from worker pay.
Payments and payouts
Wingspan manages contractor and employee payroll runs. When Wingspan sends pay, the bank processes the transfer. Bank processing is not proof the worker's bank posted the funds.
Tax forms and reporting
JazzHR hire dates provide employment history. Wingspan collects Form W-9 for contractors and files 1099 forms based on reportable payments. W-2 workers receive Form W-2 through employee payroll reporting.

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