Accounting integration

Connect NetSuite to worker operations and accounting

Connect Wingspan with NetSuite to match pay to your books. Wingspan holds worker records and checks. Approved contractor bills sync to NetSuite as vendor bills. Employee pay runs post as summary journal entries. Your NetSuite balances stay up to date.

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Oracle NetSuite ERP logo Oracle NetSuite ERP
Wingspan

Connect the work to the payment

  • Oracle NetSuite ERP

    Vendors

    Wingspan

    Contractor (payee)

  • Oracle NetSuite ERP

    Vendor bills

    Wingspan

    Payables and work logs

  • Oracle NetSuite ERP

    Vendor payments

    Wingspan

    Payment (deposit confirmation)

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Match payments to your books

Approved contractor bills sync as NetSuite vendor bills. Sent pay creates vendor payments. These records clear open bills. For W-2 staff, journal entries record payroll totals. You track worker spend across teams. You do not type data twice.

Protect identity and tax data

Workers share tax forms and bank details in Wingspan. NetSuite gets the vendor details and amounts needed for your books. Readiness status gives finance a clear view of worker setup. Your team sets access to private files. Keep tax records separate from day-to-day accounting data.

Separate worker pay and client bills

Wingspan keeps worker pay separate from client billing. Approved work creates vendor bills. These sit under bills you owe. Client bills create customer invoices. These sit under money owed to you. Project tags link worker costs with income. You track profit on every job.

How Oracle NetSuite ERP works with Wingspan

Oracle NetSuite ERP tracks your ledger, budgets, and company reports. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.

Contractor work creates one amount owed. The contractor sees an invoice. Your team sees a payable. W-2 workers receive pay statements through employee payroll runs. These runs include tax withholding.

Approved contractor payables sync to NetSuite vendor bills. Employee payroll totals post through journal entries. Client invoices stay separate from worker pay. NetSuite tracks the accounting records. Wingspan manages the worker pay process.

Start with the records you already use

Vendor
A vendor record for bills you owe. It holds supplier details for your books.
Vendor Bill
Bill that posts approved contractor costs to your ledger. It shows what you owe.
Vendor Payment
Payment record that applies to open vendor bills. It clears amounts owed.
Purchase Order
Order record that sets project budgets. It sets spending limits.
Journal Entry
Posts grouped worker costs to your ledger. It posts employee pay run totals.
Invoice
Client bill in NetSuite. It bills clients for completed work.
Subsidiary
Legal company in NetSuite OneWorld. It sets the rules and currency.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Vendors

Contractor (payee)

In both directions

Contractor worker records map to NetSuite vendors using saved IDs to match records. Share the vendor fields your books need and set access for sensitive data. W-2 costs use the payroll accounting path.

Vendor bills

Payables and work logs

Wingspan to Oracle NetSuite ERP

Approving a contractor work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. An approved payable syncs to a NetSuite vendor bill. Known amounts also enter through direct payables. Pick one path for each cost. Finance gives separate payment approval. W-2 wages use payroll accounting entries.

Vendor payments

Payment (deposit confirmation)

Wingspan to Oracle NetSuite ERP

Wingspan pays an approved contractor bill. It creates a vendor payment in NetSuite. This clears the open bill. The bank sending the payment processes it. Wingspan then marks deposit confirmation. This does not prove the worker’s bank posted the funds. If a payment returns, Wingspan marks it as returned. Your team creates a new payable to resend pay.

Purchase orders

Engagement templates and assignments

Oracle NetSuite ERP to Wingspan

An approved purchase order in NetSuite sets budgets. It sets agreed rates on an engagement template. A contractor worker assignment links to that order. Bills carry the purchase order number. An open order sets spending limits. It does not approve work logs. It does not release pay.

Client invoices

Client invoices and client engagements

Wingspan to Oracle NetSuite ERP

You bill clients through Wingspan client engagements. You approve the client invoice. It creates a customer invoice in NetSuite. Client billing stays separate from worker pay. Project tags link income with contractor costs. Your books stay clear.

Journal entries

Payroll run summary

Wingspan to Oracle NetSuite ERP

Payroll run summaries post as NetSuite journal entries. Contractor and employee runs stay separate. W-2 payroll entries record wage costs, taxes, and payroll clearing amounts. Choose summary entries or vendor bills for contractor costs. Post each cost once.

Subsidiaries

Business Account and accounting context

Oracle NetSuite ERP to Wingspan

A NetSuite subsidiary sets the legal entity and currency. It links to a Wingspan paying Account. In Wingspan, an Account holds funds and tax forms. An Organization groups those Accounts. The group itself does not hold cash. It does not file taxes. Each subsidiary maps to one Wingspan Account. This keeps legal entities aligned.

Integration workflows

01

Contractor onboarding and vendor record setup

A contractor finishes onboarding in Wingspan.

A contractor completes onboarding checks in Wingspan. Your team reviews the worker record. The sync matches it to a NetSuite vendor using a saved ID. New vendors use the right subsidiary. The vendor record carries the details your books need. W-2 workers use their own payroll forms and records.

02

Work approval, vendor bill creation, and payment tracking

A manager approves a contractor work log.

A contractor submits a work log. A manager reviews and approves it. This creates one amount owed. The contractor sees an invoice. Your team sees a payable. NetSuite records the vendor bill. Finance then approves payment in Wingspan. A contractor payroll run pays the approved payable. Pay status and references sync to NetSuite. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds.

03

Client billing and client invoice sync

Finance approves a client invoice.

You bill clients through Wingspan client engagements. Finance approves the client invoice. NetSuite creates a matching customer invoice. NetSuite links it to the customer account. When the client pays, NetSuite records it. This flow keeps client bills separate from worker pay. You track project income and worker costs side by side. Your books stay clean.

Plan your integration

Itemized vendor bills or summary journal entries

Choose how contractor costs post to NetSuite. Vendor bills keep detail for each payable. Summary journal entries group costs from a contractor pay run. W-2 payroll uses separate journal entries for wages and taxes. Post each cost through one path to avoid duplicates.

NetSuite OneWorld subsidiary routing

Set up rules before syncing with NetSuite OneWorld. In Wingspan, each paying Account maps to a NetSuite subsidiary. Each worker assignment links to that entity. Amounts owed carry that link and currency too. Costs post to the right company. Group financial reports stay clean.

Purchase order matching and payment controls

You decide if contractor bills must match open purchase orders. Vendor bills link to order lines for budget checks. An open order sets spending limits. It does not replace payment approval in Wingspan. A manager reviews the work log. Finance approves the bill before running payroll.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types
Approved contractor records map to NetSuite vendors using external IDs or email to match records. Vendor records track bills you owe. W-2 payroll costs post through journal entries.
Engagements and assignments
In Wingspan, engagement templates set work terms and rates. Worker assignments link to those templates. They link to NetSuite purchase orders. This sets spending limits. It sets department codes before work starts.
Requirements and eligibility
Engagement templates set required checks. Each worker assignment tracks its own results. Wingspan shares assignment readiness with NetSuite vendor fields.
Work logs and approved work
Approving a contractor work log creates one invoice/payable. The payable syncs to a NetSuite vendor bill. This records the cost before finance releases pay.
Payables
Approved contractor bills map to NetSuite vendor bills. Each bill carries company and team codes. It carries cost accounts. This records what you owe in your ledger. It helps match bills to purchase orders.
Client invoices
You approve client invoices in Wingspan. They map to customer invoices in NetSuite. NetSuite links each bill to the client. Client billing stays separate from worker pay. Money coming in does not mix with worker costs.
Payments and payouts
Sent contractor pay maps to NetSuite vendor payments. The bank sending pay finishes processing. Wingspan marks deposit confirmation. NetSuite clears the open bill. That check does not prove the worker’s bank posted funds. If pay returns, you create a new payable to resend it.
Tax forms and reporting
Wingspan tracks reportable contractor pay and tax forms. NetSuite holds accounting totals and report fields. Set one owner for each filing. Contractors receive 1099 forms. W-2 workers receive W-2 forms.

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