Accounting integration
Connect Wingspan with Xero to keep your books up to date. Approved contractor payables sync to Xero as purchase bills. Client bills post as sales invoices. Payment records help you match bank entries to your books.
Xero 
Connect the work to the payment
Xero
Supplier bills
Wingspan
Payables
Xero
Supplier contacts
Wingspan
Worker records (Contractor)
Xero
Payments
Wingspan
Payment status and references
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
A contractor submits a work log. A manager approves the work. This creates one amount owed, shown as an invoice to the contractor. Your team sees the same amount as a payable. Finance gives separate approval to pay. Approved payables sync to Xero as purchase bills. Each line item links to your expense code and tracking tag. Your team spends less time retyping costs.
Your team bills clients for project work. Client invoices post to Xero as sales invoices. Linked contractor payables show what the work costs. You compare client income with project costs. Client billing and contractor pay keep separate approval steps.
Sync supplier details, bill amounts, and payment references for your accounting workflow. Set access to the worker fields your team shares. Finance uses the linked records to match worker costs and payments to the general ledger.
Xero tracks your bills, sales invoices, and bank accounts. Finance teams use Xero to keep their books. Wingspan manages your worker records, called payees in the app. Each record keeps its worker type: Contractor or W-2.
Contractor bills and W-2 pay take separate paths. For contractors, managers approve work logs first. This creates one amount owed. The contractor sees an invoice. The payer sees a payable. Finance gives separate approval before pay goes out.
Approved contractor payables sync to Xero as purchase bills. Client bills in Wingspan post to Xero as sales invoices. W-2 pay posts to payroll journals, separate from supplier bills.
Payment records help you match bank entries to your books. Xero gets the entries your finance team needs.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Payables
Wingspan to Xero
A manager approves the contractor work log. This creates one amount owed. The contractor sees an invoice. Your team sees a payable. For a known amount, you also have a direct payable path. Use one path for each cost. Payer approval to pay stays separate. Approved contractor payables sync to Xero as supplier bills. Lines keep your expense codes and tracking tags. W-2 pay uses payroll journals.
Worker records (Contractor)
Wingspan to Xero
Contractor worker records in Wingspan link to Xero supplier contacts. The sync shares names and contact details. W-2 workers keep their own worker type. Their pay uses employee payroll rather than supplier bills.
Payment status and references
Wingspan to Xero
Wingspan pays approved contractor payables. Payment entries sync to Xero against open bills. They include payment dates and references for your books. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted the funds. Your team matches these entries with the bank feed.
Client invoices and payers
In both directions
You can bill clients for work under client engagements. A client engagement tracks work billed to clients. Wingspan creates a client bill from approved project work. This posts to Xero as a sales invoice. When the client pays in Xero, the payment updates the invoice in Wingspan. Client billing and contractor pay stay on separate controls.
Payment status and references
Wingspan to Xero
Group contractor payments into Xero batch entries to reconcile your books. Each entry keeps the original payable IDs and amounts. A Wingspan contractor pay run does not always match one bank debit. Choose how grouped entries match your bank feed.
Engagement templates and assignments
Xero to Wingspan
Xero tracking tags sync into Wingspan. Add them to work templates, called engagements. Each worker has an assignment under a template. Work items and payables keep these tags. When bills sync to Xero, costs post to the right team or project.
Work logs and work items
Xero to Wingspan
Xero expense account codes sync into Wingspan. Teams attach these codes to rate cards, which list agreed rates. When a manager approves contractor work, bill lines keep the right expense codes. Bills in Xero then post to the right ledger accounts.
01
A manager approves a contractor work log.
A contractor submits a work log for an assignment. A manager reviews and approves the work. This creates one amount owed. The contractor sees an invoice. Your team sees a payable. Payer approval to pay stays separate. The payable syncs to Xero as a bill you owe. Choose draft or authorized bills. Each bill keeps tracking tags and expense codes. Wingspan saves the Xero bill ID.
02
Finance approves a contractor pay run.
Finance starts a contractor pay run in Wingspan. The run pays approved payables. Payment entries post against open bills in Xero. They keep dates and reference IDs. Deposit confirmed means the sending bank or provider finished processing. It does not prove the worker bank posted the funds. Your team matches bank entries with the clearing account.
03
Manager approves deliverables for a client engagement in Wingspan
A manager approves client work in Wingspan. The client engagement tracks the billing terms. A client invoice posts to Xero. Linked contractor payables post as bills you owe. Each side keeps its own amount and approval rules. When the client pays, the client invoice status updates in both apps. Contractor pay still needs payer approval.
Choose draft or authorized bills in Xero. Draft bills let your team review expense codes and tracking tags before posting. Authorized bills post right away for payment matching and reports. W-2 pay posts to payroll journals, separate from vendor bills.
Xero supports two active tracking categories. Many teams use project and department tags. Map work templates to those tags. Add extra project details in line item notes.
Set up a bank clearing account in Xero for contractor pay. Entries in this account help you track each payment. Match grouped bank debits against your bank feed. Follow your normal accounting rules for posting dates.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Accounting
Connect Wingspan to QuickBooks Online to keep your books up to date. Sync approved contractor bills, client invoices, and payment records. Wingspan manages worker onboarding and tax forms. Your team matches costs and payments with less retyping.
Explore integration
Accounting
Connect Wingspan with NetSuite to match pay to your books. Wingspan holds worker records and checks. Approved contractor bills sync to NetSuite as vendor bills. Employee pay runs post as summary journal entries. Your NetSuite balances stay up to date.
Explore integration
Accounting
Wingspan connects with Oracle Fusion Cloud ERP. Onboard workers and track required checks. Contractor records sync as suppliers. Approved contractor bills flow to Oracle Payables. Client bills sync to Oracle Receivables. Payment updates help match your books. W-2 pay stays on the payroll path.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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