HR integration
Connect Paycor with Wingspan for contractor onboarding and pay. Selected contractor profiles and department codes supply worker records and assignments. Wingspan tracks required checks, approved work, and payment status. Keep contractor pay runs and employee payroll separate, and align their costs in your books.
Paycor 
Connect the work to the payment
Paycor
Employee (Contractor classification)
Wingspan
Contractor (payee)
Paycor
Department / Cost Center
Wingspan
Engagement template and assignment
Paycor
Onboarding Readiness Flag (custom field)
Wingspan
Requirement
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
This guide follows selected contractor profiles from Paycor into Wingspan for onboarding and pay. Keep each worker type clear so tax forms and checks follow the correct path. Contractor payables use contractor pay runs. W-2 pay uses employee payroll with withholding.
Paycor department codes tag Wingspan assignments and costs. Approved contractor work creates one amount owed. The contractor sees an invoice. Your team sees a payable. Each cost keeps its department code. Finance compares contractor costs with employee payroll totals.
Approved contractor roles in Paycor start onboarding in Wingspan. Wingspan runs required checks from the work template. It collects W-9 forms and insurance files. Paycor gets a simple check status in a custom field. Checks belong to a specific worker assignment. Passing checks makes a worker ready for that job.
Paycor manages HR and employee payroll. This guide connects selected Paycor contractor records with Wingspan onboarding, checks, and pay. Wingspan calls each worker record a payee and supports Contractor and W-2 worker types.
Creating a worker record and sending an invite are separate steps. Required checks follow each assignment. Contractors use contractor tax forms and payables. W-2 workers use pay statements and employee payroll with tax withholding.
Paycor department codes tag work and costs in Wingspan. Approved contractor hours fill work logs. Work-log approval creates one amount owed, shown as an invoice to the contractor and a payable to your team. Finance gives separate payment approval.
Contractor pay summaries sit alongside employee payroll totals in your books. Payment status and references help finance match records.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Contractor (payee)
Paycor to Wingspan
This contractor workflow uses selected Paycor profiles to create Wingspan worker records, called payees. Creating a record and sending an invite are separate steps. Workers enter tax and payment details in Wingspan, and required checks follow the assignment. W-2 pay uses employee payroll with withholding.
Engagement template and assignment
Paycor to Wingspan
Department codes from Paycor flow to Wingspan work templates. These codes attach to each contractor assignment. Project leads set up scopes of work with these codes. When contractors submit work logs, the codes carry forward. When you approve an amount owed, the bill links to the right department budget.
Requirement
Wingspan to Paycor
Wingspan sends a readiness status to a custom field in Paycor. It updates when required checks are complete. These checks include W-9 forms and insurance. Managers see if a worker is ready for work. Each check belongs to a specific worker assignment. Passing checks makes the worker ready only for that job.
Work item and work log
Reference or reporting
Approved contractor hours from Paycor fill Wingspan work logs. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Known amounts also enter through direct payables. Use one path for each cost. Finance gives separate payment approval. Employee payroll records stay outside contractor pay runs.
Payable
Reference or reporting
Approved contractor payables link to Paycor department codes. You see a payable. The contractor sees an invoice for the same amount owed. Each line keeps the right cost code. Your team reviews the bill for project costs. You approve the bill before payment. Then Wingspan includes it in a contractor payroll run.
Payment and deposit confirmation
Wingspan to Paycor
Wingspan pays contractors in a payroll run. It sends pay records to Paycor ledger files. We track our paid status. We also track bank deposit status. This status means the sending bank processed the pay. It does not prove the receiving bank posted funds. It does not stop bank returns. Your team records contractor spend next to employee payroll. Your books stay in balance while Wingspan pays.
Tax reporting context
Reference or reporting
Paycor legal entity details supply company context in Wingspan. Your team links each company to the correct paying Account. That Account owns the payment and tax records. Annual contractor pay totals help finance review reporting. Company details do not complete a tax filing on their own.
Requirement definition
Reference or reporting
Paycor work locations set the area for each job. Wingspan uses this area to pick checks for a work template. It adds local rules and insurance checks to a worker assignment. Passing these checks makes a contractor ready for that job. It does not clear them for all company work.
01
You add a worker. You mark them as a contractor in Paycor.
A manager selects a contractor profile in Paycor. The details create a Wingspan worker record. An invite starts onboarding. The contractor completes the checks for their assignment. Your team reviews the required files. Wingspan shares assignment readiness with Paycor.
02
A contractor finishes work. You approve the work on an active job.
A manager approves contractor work. Work details fill a Wingspan work log. A known amount creates a direct payable. Use one path for each cost. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Pay status and summaries supply your accounting records.
03
Your finance team starts yearly tax filing.
Finance reviews annual contractor pay totals and checked tax details in Wingspan. Workers review their tax forms. Set one owner for each filing and match annual totals to contractor cost records in your books. Keep employee payroll tax reporting separate from contractor filings.
Choose whether to manage contractor records in Wingspan or link them to selected Paycor profiles. Paycor placeholder records support department cost tracking. Keep worker types clear when setting benefits rules, and choose which approved contractor profiles sync.
Your team keeps work review separate from pay approval. In Wingspan, an invoice and a payable are two views of one amount owed. The contractor sees the invoice. You see the payable. Approving a work log creates this bill. It does not send money. You must approve the bill before payment. Wingspan pays the bill in a contractor payroll run. Contractor pay stays out of employee payroll runs.
Choose detailed contractor cost entries or summary totals for your books. Post each cost once. Wingspan shares payment status and references. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Payments can still return.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
HR
Connect Workday with Wingspan to manage worker records. Workday orders set budgets and rates for assignments. Your team approves contractor work and reviews bills. Wingspan runs worker pay. Payment updates flow back to Workday to help match your books. W-2 pay keeps its own payroll path.
Explore integration
HR
Wingspan connects with ADP Workforce Now. You pay contractors and keep staff payroll separate. Track worker records in one place. Set clear job rules. Match cost codes to each bill. Export pay totals to your books. Run contractor pay without mixing bills into staff payroll.
Explore integration
HR
Connect Bullhorn placements to Wingspan worker records and assignments. Each worker keeps their Contractor or W-2 type. Placements link workers to your engagement templates. Approved contractor time feeds work logs and payables. Finance approves payment before money goes out. Pay status flows back to your staffing team.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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