Accounting integration
Connect SAP Business One with Wingspan to manage your workers. Bring vendor files into Wingspan as contractor worker records. Collect tax forms and check if workers are ready for work. Turn purchase orders into jobs and approved work logs. Sync approved bills to your books. Match payments while keeping worker’s bank data safe.
SAP Business One 
Connect the work to the payment
SAP Business One
Vendor Master Data (vendor record)
Wingspan
Contractor (payee)
SAP Business One
Compliance Status (custom field on Vendor Master Data)
Wingspan
Requirements and eligibility
SAP Business One
Service Purchase Order
Wingspan
Engagement template and assignment
Choose which records sync and when they move. Your team stays in control of work review and payment approval.
Wingspan collects W-9 forms directly from contractors, checks tax IDs, and tracks insurance files. Required-check status syncs to custom fields in SAP Business One. Your team uses those updates to review worker readiness.
Service purchase orders supply scope for Wingspan assignments. Contractors log hours or milestones using agreed rates. Approving a work log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. Your team spends less time copying costs.
Wingspan shares contractor payment status with SAP Business One. References supply Outgoing Payment entries for open bills. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Finance matches the entries to bank records.
SAP Business One tracks your books, purchases, and project costs. Wingspan manages worker records, checks, and pay. Each worker record is called a payee. Worker types include Contractor and W-2.
Selected contractor vendors sync to Wingspan. An invite starts onboarding. Purchase orders supply work scope, dates, and rates. An engagement is a reusable work template. Each assignment links one worker to that template.
Approved contractor work fills work logs. Approving a log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Known purchase invoice amounts also enter as direct payables. Pick one path for each cost. Finance gives separate payment approval.
W-2 wages use employee payroll runs with taxes withheld. Client invoices use their own billing path. Payment status and references sync to SAP Business One. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds.
Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.
Contractor (payee)
SAP Business One to Wingspan
Selected contractor vendors sync to Wingspan worker records. Each record is called a payee. An invite starts onboarding. Creating the record and completing checks are separate steps. W-2 workers use their own payroll path.
Requirements and eligibility
Wingspan to SAP Business One
Wingspan updates a custom field on the vendor record in SAP Business One. It shows if required checks are complete. These checks include W-9 forms, tax IDs, and insurance files. Your team checks this status before approving purchase orders.
Engagement template and assignment
SAP Business One to Wingspan
Approved service purchase orders in SAP Business One create work templates in Wingspan. A work template is called an engagement. The sync also creates worker assignments under that template. Each job is called an assignment. One contractor can have many assignments. The sync brings in agreed rates, dates, and project codes. This sets up the scope and checks for the job.
Work log and approved work
SAP Business One to Wingspan
Approved contractor work details fill Wingspan work items. A work log groups entries for one assignment. Receipt references supply context for the review. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval.
Payable
SAP Business One to Wingspan
Approved contractor purchase invoices supply direct payables in Wingspan. The contractor sees an invoice. Your team sees a payable. These are two views of one amount owed. Use one path for each cost. Do not create a second payable from the same work log. Finance gives payment approval. W-2 wages use employee payroll runs.
Payment and deposit confirmation
Wingspan to SAP Business One
Wingspan shares contractor pay status and reference codes. These supply Outgoing Payment entries in SAP Business One. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Finance applies the payment entry to the open bill and checks bank activity.
Client engagement and client invoice
In both directions
You can bill clients for project work in Wingspan. A client engagement tracks this work. The app creates a client bill from approved hours or milestones. This bill syncs to SAP Business One as a sales invoice. Client bills stay separate from contractor pay. When a client pays, contractor pay does not release on its own. You keep separate controls for client money and worker pay.
01
You add a contractor vendor in SAP Business One
You add a vendor record in SAP Business One. The sync creates a contractor worker record in Wingspan. The worker record is called a payee. Wingspan sends an invite to the worker. The contractor fills out W-9 tax forms. They also upload insurance files. Your team checks the files. Wingspan updates the custom field in SAP Business One. This shows managers that the worker is ready for jobs.
02
A manager approves work in SAP Business One
A manager approves contractor work in SAP Business One. Work details fill a Wingspan work log for the assignment. Approving the log creates one amount owed. The contractor sees an invoice. Your team sees a payable. Finance gives separate payment approval. A contractor payroll run pays approved payables. Wingspan shares status and references with SAP Business One. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds.
03
You approve client work in Wingspan
A project milestone is ready to bill. A client engagement tracks billable client work. Wingspan creates a client bill from approved hours. This bill syncs to SAP Business One as a sales invoice. Contractor jobs track worker hours and create bills you owe. Client bills and worker pay stay separate. When a client pays, contractor pay does not release on its own. You must still approve worker pay before sending funds.
Select contractor vendors for this mapping and set filters for the records to sync. Keep supplier bills and office costs on their chosen accounting paths. W-2 employees use payroll runs rather than contractor vendor bills. Scope the records and pay paths for each worker type when setting up the integration.
Workers enter W-9 forms and bank details in Wingspan. Choose the vendor fields and readiness updates your SAP Business One team needs. Define field access and review any tax, banking, or document requirements when setting up the sync.
Purchase order approval sets scope and budget. It does not approve contractor work or release money. Work logs and purchase invoice amounts supply two payable paths. Choose one path for each cost. Finance approves payment separately. Accounting entries link back to the open bill.
Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.
Accounting
Connect Wingspan to QuickBooks Online to keep your books up to date. Sync approved contractor bills, client invoices, and payment records. Wingspan manages worker onboarding and tax forms. Your team matches costs and payments with less retyping.
Explore integration
Accounting
Connect Wingspan with NetSuite to match pay to your books. Wingspan holds worker records and checks. Approved contractor bills sync to NetSuite as vendor bills. Employee pay runs post as summary journal entries. Your NetSuite balances stay up to date.
Explore integration
Accounting
Connect Wingspan with Xero to keep your books up to date. Approved contractor payables sync to Xero as purchase bills. Client bills post as sales invoices. Payment records help you match bank entries to your books.
Explore integrationBring worker records, work review, and payments together. We’ll help you set up the flow your team needs.
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