ATS integration

Connect Oracle Taleo recruiting to contractor onboarding and pay

Connect Oracle Taleo to Wingspan for contractor onboarding and pay. Selected contractor hires supply worker records, and accepted offers set terms for their assignments. Recruiters track assignment readiness in Taleo. Your team reviews work and approves pay separately.

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Oracle Taleo logo Oracle Taleo
Wingspan

Connect the work to the payment

  • Oracle Taleo

    Candidates selected for contractor hires

    Wingspan

    Contractors (payees)

  • Oracle Taleo

    Offer

    Wingspan

    Engagement templates and assignments

  • Oracle Taleo

    Requisition

    Wingspan

    Engagement templates and assignments

Choose which records sync and when they move. Your team stays in control of work review and payment approval.

Speed up onboarding for new workers

Selected Taleo hires supply Wingspan worker records. An invite starts onboarding. Contractors complete tax and payment setup. Required checks follow each assignment. Readiness status flows back to Taleo. Your team spends less time copying hiring details.

Separate contractor and employee rules

Wingspan worker records include Contractor and W-2 types. This guide covers selected contractor hires from Taleo. Contractor work uses payables and contractor tax forms. W-2 work uses pay statements and employee payroll runs with tax withholding.

Keep tax records ready for audit

Wingspan checks tax IDs before work begins. The app also verifies insurance. Recruiters see status flags. Your finance team gets clean records for tax filing.

How Oracle Taleo works with Wingspan

Oracle Taleo tracks candidates, job openings, and offers. This guide follows selected contractor hires into Wingspan for onboarding and pay. Wingspan worker records are called payees and include Contractor and W-2 types. Contractor payables stay separate from employee payroll with tax withholding.

An engagement is a reusable work template. Accepted contractor offers supply terms for worker assignments, each with its own dates, rates, and checks. Contractors submit W-9 forms and required files. Your team reviews the checks for each assignment.

Contractor work review happens in Wingspan or your work tool. Approving a work log creates one amount owed, shown as an invoice to the contractor and a payable to your team. Finance gives separate payment approval.

Assignment readiness flows back to Taleo so recruiters can track required checks. Recruiting stages do not approve completed work or release pay.

Start with the records you already use

Candidate
Holds job applicant contact details, resumes, and screening answers.
Requisition
Defines approved job openings, target headcount, cost centers, and pay rates.
Application Submission
Links an applicant to a job opening and tracks hiring progress.
Offer
Records agreed pay rates, start dates, and manager approvals.
Onboarding Transition (Taleo Transitions)
Tracks post-offer task lists, document delivery, and setup tasks.
Step and Status (Candidate Selection Workflow)
Tracks applicant progress from interview stages to the final hire.
Organization Unit
Identifies business departments, divisions, and cost centers for budgets.
Worker Classification (custom field)
Shows whether a worker is a contractor or a W-2 employee.
Payment Readiness Status (custom field)
Shows if a worker has finished onboarding and is ready for pay.

Sync options

Choose which tool holds each record. Set the changes that sync between them. Connect your records to the Wingspan workflows below.

Candidates selected for contractor hires

Contractors (payees)

Oracle Taleo to Wingspan

Selected contractor hires in Taleo supply Wingspan worker records, called payees in the app. Each record keeps the Contractor type. An invite starts onboarding with W-9 forms and tax ID checks. Creating a record does not clear the required checks for its assignments.

Offer

Engagement templates and assignments

Oracle Taleo to Wingspan

Accepted offers in Taleo pass pay rates and start dates into Wingspan. Wingspan links these terms to an engagement template. The worker gets an assignment, which is their specific job. Your team reviews terms before turning the job on. Setting up the job does not approve payment.

Requisition

Engagement templates and assignments

Oracle Taleo to Wingspan

Job openings in Taleo map to work templates in Wingspan. Job codes attach to each template. When contractors take on a job, their bills link to that code. This keeps contractor costs tied to your project budget.

Onboarding Transition

Requirements and eligibility

In both directions

Taleo onboarding steps set the context for checks in Wingspan. Contractors submit W-9 forms and ID checks in Wingspan. They also upload proof of insurance. When a check passes, status updates in Taleo.

Organization Unit

Engagement templates and assignments

Reference or reporting

Department codes in Taleo pass into Wingspan as tracking tags. These tags attach to work templates and worker assignments. They help you group spending by team or cost center. The tags are for reports only. They do not alter payment rules.

Candidate Selection Workflow Step and Status

Contractors (payees)

Oracle Taleo to Wingspan

Moving a candidate to the hired step in Taleo starts the handoff. Wingspan creates a worker record and a draft job. This handoff happens only after you approve the hire. It stops unhired applicants from entering your payment books.

Payment Readiness Status (custom field)

Assignment readiness

Wingspan to Oracle Taleo

Wingspan shares assignment readiness in a Taleo custom field. Recruiters see who is ready for that work. One completed check does not clear every assignment. Readiness does not give payment approval.

Worker Classification (custom field)

Contractors (payees)

Oracle Taleo to Wingspan

Use Taleo's worker type field to select contractor hires for this workflow. Wingspan records keep their worker type, with contractor payables separate from employee payroll. Scope onboarding and pay paths for any additional worker types when planning the integration.

Integration workflows

01

Candidate hire to contractor onboarding handoff

A recruiter marks a 1099 candidate as hired in Taleo.

A recruiter marks a contractor as hired in Taleo. Taleo sends candidate details and job codes to Wingspan. Wingspan creates a worker record and emails an invite. The contractor submits a W-9 form and takes an ID check. They also upload any needed files. As each check passes, Wingspan updates the status in Taleo.

02

Accepted offer terms to contractor assignment setup

A contractor accepts an offer in Oracle Taleo.

A candidate accepts a contract offer in Taleo. Taleo passes pay rates and start dates to Wingspan. Wingspan builds an assignment under the right work template. Your team reviews terms and links required checks. Once turned on, the job can take work logs or bills. Wingspan sends a job reference ID back to Taleo.

03

Compliance completion to payment readiness tracking

A contractor finishes tax forms and bank setup in Wingspan.

A contractor completes the checks for their assignment in Wingspan. Your team reviews the required files. Wingspan shares assignment readiness in Taleo. One passed check does not clear every job. Readiness does not give payment approval.

Plan your integration

Filter candidates by worker type

Choose the hiring stage and contractor records that trigger this workflow. Confirm the Contractor type on those Wingspan records. W-2 work uses employee payroll rather than contractor payables. A hiring stage change does not clear work or payment checks for an assignment.

Protect bank details and tax IDs

Choose the worker details and assignment readiness fields to share with Taleo. Recruiters use readiness updates to track checks for each assignment. Define field access and review any tax, banking, or document requirements when setting up the sync.

Match cost centers to work templates

You map Taleo departments and job codes to work templates in Wingspan. Worker jobs inherit these department tags. When bills are created, costs link to those cost centers. Your finance team can group spend by department. This keeps budget tracking clean across both tools.

How the worker lifecycle fits

Connect worker records from hire to pay. Choose the Contractor or W-2 type and keep the right checks for each.

Workers and worker types
Selected contractor hires in Taleo map to Wingspan worker records, called payees. An invite starts onboarding with W-9 forms and tax ID checks. W-2 workers use employee onboarding and payroll rather than contractor forms and payables.
Engagements and assignments
Accepted offers in Taleo pass pay rates into Wingspan. An engagement sets the work template. An assignment sets the specific worker assignment. Setting up a job does not approve payment.
Requirements and eligibility
Taleo onboarding tasks supply context for Wingspan checks. Each assignment tracks its own checks. Wingspan shares readiness with Taleo. A passed check on one job does not clear every job.
Work logs and approved work
Oracle Taleo manages hiring. Contractors submit work in Wingspan. Approving a work log creates a bill you owe.
Payables
A payable is an amount you owe to a contractor. Your team reviews and approves each bill before pay runs.
Client invoices
Client invoices bill your clients for work. Client bills stay separate from contractor pay.
Payments and payouts
Wingspan owns contractor payment records. Taleo receives the status your team shares. Deposit confirmation means the sending bank finished processing. It does not prove the worker’s bank posted funds. Payments can still return.
Tax forms and reporting
Wingspan checks contractor tax IDs and files 1099 forms. Choose tax reporting fields and access rules when setting up the Taleo sync.

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